Accounts Payable Specialist

Accounts Payable Specialist

POSITION OVERVIEW

Reporting to the Accounting Supervisor, this position functions with considerable independence and initiative and is responsible for managing the full accounts payable cycle, maintaining accurate financial records, supporting the month-end close, and ensuring compliance with internal controls and accounting standards. This role works closely with internal leaders and external vendors to process payments accurately and within established timeframes, helping to keep the books clean and ready to support decision-making.

KEY RESPONSIBILITIES

ACCOUNTS PAYABLE

An Accounts Payable Specialist that processes vendor invoices daily; directs invoices to the appropriate party for coding and approval; ensures all transactions follow established approval workflows, internal controls, and are processed within established timeframes; assists supervisor with prioritizing invoices for payment.

Creates entries and attaches coded and approved invoices into accounting software systems accurately and within established timeframes.

Processes payments for the holding company and all subsidiaries daily.

Manages the accounts payable aging report, identifies invoices to be paid, and updates the cash plan weekly.

ACCOUNTING/CREW PAYROLL BACK-UP

An Accounts Payable Specialist that prepares and posts journal entries to support general ledger accuracy, month-end, and year-end accounting activities and reports; reconciles general ledger accounts.

Compiles expense report data from credit card company portal, reviews and adjusts for accuracy, and posts to Business Central each month.

Serves as back-up for Crew payroll, cross-training to ensure depth of coverage when needed; assist with Crew payroll when requested; ensure documentation received in the West Palm Beach office is made available to the Crew Payroll Specialist in a timely manner and in the format required.

COLLABORATION & COMMUNICATION

An Accounts Payable Specialist that corresponds daily via e-mail, MS Teams, phone and in person with internal colleagues and external vendors to communicate needs and resolve accounts payable issues; maintains positive communication and interaction with others; escalates issues requiring supervisor involvement or intervention when appropriate.

Coordinates and participates in all assigned work aspects within the Finance Department; supports work tasks of immediate supervisor as needed; provides training, direction, and assistance to new colleagues upon request.

Prepares or gathers documentation for external auditors as requested; maintains organized, audit-ready documentation for invoices and payments.

PROCESS IMPROVEMENT & SYSTEMS

An Accounts Payable Specialist that audits processes and creates or updates standard operating procedures on a continuous basis, keeping records accurate and aligned with company policies and accounting standards; actively looks for ways to reduce manual processes and increase efficiency and effectiveness while ensuring appropriate security protocols are maintained.

Strong preference for experience with Business Central within Microsoft Dynamics or other ERPs that are not QuickBooks.

Experience with Office 365 (Outlook, Teams, Word, Excel) preferred, with intermediate to advanced Excel proficiency required.

QUALIFICATIONS, SKILLS AND EXPERIENCE

An Accounts Payable Specialist that holds a bachelor's degree in business administration, accounting or a closely related field required; in lieu of a degree, experience may substitute on a year-for-year basis.

At least three years of recent relevant experience required.

Able to demonstrate exceptional attention to detail.

Able to solve problems proactively

Able to work discreetly and professionally with confidential and sensitive information.

Able to be adaptable and effective in fast-paced, growing environments

Able to demonstrate a collaborative, team-first mindset with a positive, solution-focused approach.

COMPANY OVERVIEW

Headquartered in West Palm Beach, FL, Schuyler Line Navigation Company (SLNC) is a U.S.flagged maritime transportation and logistics provider specializing in commercial and government cargo services.

With a commitment to operational excellence, regulatory compliance, and financial discipline, SLNC ensures secure and efficient transportation solutions for defense, energy, and commercial customers. We operate in some of the most remote and austere environments globally, offering door-to-door logistics solutions tailored to our customers' needs.

SLNC offers competitive pay, an exceptional culture and a generous benefits package.

By applying to this position, you consent to your application materials being processed through Indeed Talent Scout, Indeed Smart Sourcing, and associated AI/LLM tools as part of our application process.

Schuyler Line Navigation Company is an Equal Opportunity Employer. Applicants must be currently authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.

This posting may be closed or canceled at any time based on business needs.

SLNC does not accept unsolicited resumes from staffing agencies, recruiters, or search firms. Please do not forward candidate profiles to our employees, hiring managers, or leadership. Any resumes received without a current, signed contractual agreement for this role with our HR department will be considered gratis referrals, and no placement fee will be owed, regardless of whether the candidate is subsequently hired.

Able to successfully pass a post-offer background check.