Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to join a team in Carol Stream, Illinois for a Contract position. This opportunity is ideal for someone who enjoys supporting both payables and receivables while keeping financial records accurate and up to date. The role focuses on day-to-day accounting coordination, payment activity review, and vendor documentation tracking in a fast-paced environment.

Responsibilities:
• Handle incoming receipts and enter payment-related information accurately into accounting records.
• Support accounts payable and accounts receivable activities by reviewing transactions and helping maintain timely processing.
• Investigate reporting discrepancies, resolve payment exceptions, and assist with follow-up on outstanding issues.
• Monitor check and lockbox activity to confirm items are applied correctly and recorded completely.
• Research vendor statements for missing items, reconcile differences, and help maintain current account balances.
• Track agreements and confidentiality documents for key vendors, including monitoring renewal and expiration timelines.
• Assist with collections efforts, payment research, and account reconciliations to support cash application accuracy.
• Upload invoices to customer billing portals and process department credit card transactions with proper documentation.
• Retrieve transaction details from vendor websites and match statement activity to internal accounting records.
• Provide general administrative support for AP and AR functions, including reconciliation and documentation tasks as needed.• Experience supporting Accounts Payable and Accounts Receivable processes in an office or accounting environment.
• Ability to perform bank or account reconciliations and research discrepancies with strong attention to detail.
• Familiarity with QuickBooks or similar accounting software for transaction entry and record maintenance.
• Experience coding invoices and verifying financial information for accuracy and completeness.
• Strong organizational skills with the ability to manage multiple deadlines and routine follow-up activities.
• Comfortable working with vendor statements, payment records, and customer portal invoice submissions.
• Effective written and verbal communication skills for coordinating with internal teams and external vendors.