Administrative Clerk

Job Description

Immediate Opening: Administrative Assistant - Urgently hiring in Long Beach, CA!

Job Title: Administrative Assistant
Hours: Monday-Thursday 8:00 am - 5:30 pm (subject to change once training is complete)
Friday: 7:30 am - to 3:30 pm
9/80 Schedule


Looking for a role that combines organization, communication, and logistics support? Join a dynamic team as an Administrative Assistant in Long Beach, CA, and contribute to smooth shipping and export operations every day.


As an Administrative Assistant, you'll support our shipping and export processes by coordinating shipments, communicating with drivers and customers, and handling various administrative tasks. You'll work closely with the logistics team to ensure all export activities are timely and accurate, making a real difference in our daily operations.


What You'll Do
As an Administrative Assistant, you will be responsible for
• Coordinating and tracking daily shipments and export orders.
• Ensuring all export items are prepared and shipped according to schedule.
• Communicating with drivers regarding pickup and delivery schedules.
• Answering incoming phone calls and responding to emails professionally.
• Communicating with customers, vendors, drivers, and internal teams about shipment status.
• Entering and maintaining shipment and customer data in company systems.
• Assisting with billing, invoices, and other administrative documentation.
• Maintaining organized electronic and paper filing systems.
• Reviewing documents for accuracy and completeness.
• Following up on delayed or pending shipments and providing updates.
• Performing general administrative and clerical duties as needed.


What You'll Bring
The ideal candidate for this role will have
• Previous experience in administrative support, logistics, or shipping preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and ability to meet deadlines.
• Basic computer skills, including email, data entry, and Microsoft Office.
• Strong verbal and written communication skills.
• Bilingual in English and Spanish - able to speak, read, and write effectively.
• Ability to communicate effectively with drivers and customers.
• Ability to multitask in a fast-paced environment.
• Professional, dependable, and positive attitude.


Why Join Us in Long Beach?
• Opportunity to work in a supportive team environment.
• Enhance your logistical and administrative skills.
• Competitive pay and benefits after onboarding.
• Enjoy a stable, full-time schedule with consistent hours.


Location & Schedule

This position is on-site in Long Beach, CA, and offers a full-time schedule from 8:00 AM to 5:00 PM, Monday through Friday.


Ready to Take the Next Step?

If you're eager to start a rewarding career as an Administrative Assistant in Long Beach, CA, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

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Equal Opportunity Employer:
Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.