Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations in Newport Beach, California. This Contract position is ideal for someone who enjoys creating order, providing responsive front-desk support, and handling a variety of administrative tasks in a fully onsite environment. The role will work closely with studio leadership and contribute to a well-organized office experience.

Responsibilities:
• Manage front-desk activities by welcoming visitors, directing incoming calls, and ensuring a positive first point of contact for the office.
• Provide day-to-day administrative support to studio leadership, including coordinating schedules, preparing documents, and assisting with general office needs.
• Enter, update, and maintain accurate information in internal records and office systems with a high level of attention to detail.
• Prepare correspondence, reports, and other business materials using Microsoft Office applications.
• Organize files, track routine office tasks, and help keep administrative workflows efficient and up to date.
• Respond promptly to inquiries from internal staff and external contacts while maintaining confidentiality.
• Support office operations by assisting with clerical assignments and adapting to shifting priorities as needed.