Attendance Administrative Assistant

Attendance Clerk – Class IV

Reports to: Building Administrator

Work Year: School Calendar (190 days)

Job Summary/Accountability: To perform student attendance daily processes within the Souderton Area School District. To assure accurate record keeping, prepare appropriate daily attendance letters and reports, perform daily tardy and dismissal issues/requests, and to provide communication between the home and school regarding attendance issues.

Qualifications: High School diploma or GED; knowledge of and experience with computers; proven organizational skills; demonstrable verbal and written communication skills; knowledge of Pennsylvania attendance preferred.

Performance Responsibilities:

• Record and maintain records of student's daily attendance (absences, tardies, early dismissals).
• File absence notes, tardy slips, and early dismissal slips.
• Prepare all appropriate attendance letters and notices for processing. (Courtesy letters, legal notices, excessive absences, excessive tardiness, doctor's excuse letters).
• When necessary, call parents regarding their child's attendance.
• Answer initial calls from parents regarding unlawful absence letters and notices. If necessary, direct parent calls to administration or to the attendance officer.
• Meet with the attendance officer when necessary regarding the attendance status of selected students.
• Prepare family trip approval letters.
• Answer phones and help in main office if and when needed.
• Prepare a daily attendance report and distribute as needed.
• Collect and respond appropriately to absence, tardy and early dismissal notes and requests from students.
• Contact parents, dentists or physician offices when questions arise regarding a student's absence, tardiness or early dismissal.
• Prepare attendance discipline and grade reports as required to review by administration and the district attendance office.
• Arrange appointments for students required to meet with the district attendance officer.
• Other appropriate attendance tasks as assigned by building administration or the district attendance office.

The position holder must be able to perform the essential job functions with or without reasonable accommodations. It is the responsibility of the employee to inform the Director of Human Resources of any and all reasonable accommodations that will be required.

The Souderton Area School District is an equal opportunity employer.