ADMINISTRATIVE COORDINATOR 4

Administrative Coordinator 4

The Office of Juvenile Justice is seeking a detailed Administrative Coordinator 4 to assist the Human Resources Division with timekeeping, payroll coordination, and daily administrative operations. This role is ideal for someone who is organized, efficient, and comfortable managing multiple tasks in a fast-paced HR environment.

As an Administrative Coordinator 4, you'll help ensure accurate payroll processing, support staff with timekeeping guidance, and maintain essential HR documentation. You'll also provide front-office support, assist with applicant processing, and contribute to smooth daily operations within the HR Division.

If you're dependable, proactive, and committed to delivering high-quality administrative and payroll support, this position offers a meaningful opportunity to contribute to the agency's mission and HR operations.

An ideal candidate will possess the following competencies:

• Demonstrating Accountability: Owns results, meets standards, and responds to feedback professionally.
• Following Policies and Procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
• Managing Resources: Allocates resources effectively, follows procedures, tracks usage, and maintains accurate records to support operational and financial needs.
• Acting with Ethics and Integrity: Acts with integrity, respects confidentiality, and treats people fairly.
• Adapting to Change: Adjusts quickly and stays effective during change.

Minimum Qualifications:

Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Duties and Other Information:

• Manages timekeeping and payroll actions collects and processes timesheets, audits payroll records, creates prior-period adjustments, and ensures accurate entries for timely payment.

• Supports compliance with payroll standards follows agency policy, state and federal guidelines, and Office of State Uniform Payroll standards for time entry and reporting.

• Provides guidance to staff trains employees and timekeepers on CATS, eCertification, LEO, and manual LA Gov HCM entry; assists with troubleshooting timekeeping issues.

• Generates payroll reports prepares reports to identify discrepancies, conducts full payroll audits each pay period, and forwards files for HR review and certification.

• Performs general administrative support answers calls, routes visitors, processes paperwork, performs clerical tasks, manages mail, and operates standard office equipment.

• Supports hiring processes administers applicant testing, assists with pre-employment checks, creates personnel files, and maintains HR documentation.

• Completes additional duties assists with special projects, attends required training, and performs other tasks as assigned.

Position-Specific Details:

Work Location: This vacancy is located at Jetson Center for Youth in Baker, Louisiana.

Appointment Type: Full time, Probational

Compensation: $15.76 - $27.01 hourly

Benefits:

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave Up to six weeks paid parental leave More information can be found at

Holidays and Leave State employees receive the following paid holidays each year:

• New Year's Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veteran's Day,
• Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System ( LASERS has provided this video to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (
• Louisiana School Employees Retirement System ( among others