Office Manager

Chief of Minds

Baton Rouge, LA

Job Description
Job Description
We are looking for an Office Manager to run our client's end-to-end administrative operations. This is the hub of the company and the person who keeps onboarding, compliance, dispatch, and payroll running like clockwork so our field teams can focus on the work. If you are organized, dependable, and thrive in a fast-moving environment, we want to meet you.
What You'll Do
Own the administrative operations of the office and serve as the central point of contact between the field and the office.
Onboard new hires, process paperwork, coordinate drug tests, and enroll employees in required safety training.
Dispatch employees to job sites based on daily project needs and participate in daily coordination calls with operations and project managers.
Manage compliance: E-Verify submissions, safety council portals, credential and certification tracking, respirator fit tests, and drug test validity across multiple cities.
Coordinate payroll in QuickBooks, track attendance, and flag discrepancies.
Screen incoming calls, manage correspondence, maintain employee records, and handle day-to-day administrative tasks.
What You Bring
Strong organizational skills and sharp attention to detail because you catch what others miss.
Proficiency in Excel (filtering, lookups, building tables) and comfort learning new systems.
Experience with QuickBooks for payroll (preferred training is available for the right candidate).
Discretion and integrity: this role has access to sensitive information, and confidentiality is non-negotiable.
Adaptability, persistence, and a team-first attitude that fits their close-knit, family-oriented culture.
Contractor or industrial administration experience is a strong plus , familiarity with safety council portals (DISA and city-specific portals such as Baton Rouge, New Orleans, and Houston) is a plus.
What We Offer
Competitive salary based on experience.
Health insurance after 90 days, with the company covering 50% of the premium.
Dental, vision, and life insurance 100% company-paid.
Paid recognized holidays and paid time off.
A defined growth path: this role can expand into broader oversight of finance, administration, and operations over time.
A stable, mission-driven company that values its people and lives its values, Quality, Safety, Agility, Customer-Centric, Integrity, and Innovation.
Schedule
Monday through Friday, operations may run during some public holidays
Job Posted by ApplicantPro

Apply

Vacancy posted 4 days ago

Similar jobs that could be interesting for youBased on the Office Manager in Baton Rouge, LA vacancy

Office Manager
...Office Manager All Star Parts Center - Baton Rouge, LA 70815 Overview Job Shift 8am - 5pm Description All Star Parts Center, a Hudson Automotive company, is looking for an energetic and self-driven Office Manager to join our growing team. Hudson Automotive...
Suggested
Work at office
Local area
Flexible hours
Shift work
Hudson Automotive Group, Inc
Baton Rouge, LA
2 days ago
Office Manager
$24.28 - $32.44 per hour
...stability, innovation, and growth are more than just values-they are the pillars of our continued success. Overview The Office Manager is responsible for the general administration of successful office operations. Responsibilities Manages the purchasing,...
Suggested
Work at office
ENFRA LLC
Baton Rouge, LA
2 days ago
Office Manager
...Job Description Job Description Office Manager Location: Baton Rouge, Louisiana Reports To: Practice Owner / Practice Administrator Position Summary The Medical Office Manager oversees the daily administrative operations of the practice to ensure efficient...
Suggested
Work at office
Highflyer Recruiting
Baton Rouge, LA
4 days ago
Office Manager
$21 - $28 per hour
...Job Description Job Description JOB TITLE: Office Manager EMPLOYMENT TYPE: Full-Time SCHEDULE: Monday–Friday, 8:30 AM – 5:00 PM LOCATION: On-Site POSITION SUMMARY We are seeking an organized and dependable Office Manager to oversee the daily...
Suggested
Hourly pay
Full time
Work at office
Monday to Friday
Highflyer Recruiting
Baton Rouge, LA
4 days ago
Business Office Manager
...Job Description Job Description We are seeking a sharp, highly organized, and detail-oriented professional to manage our corporate office operations and handle bookkeeping functions for our multi-entity accounting workflow. This is a dynamic, dual-functioning role...
Suggested
Temporary work
Work at office
Local area
A. C. Lewis Management
Baton Rouge, LA
16 days ago
Business Office Manager
$60k - $65k
...Level: Associates Degree Salary Range: $60,000.00 - $65,000.00 Salary Travel Percentage: None Job Shift: First Shift The Business Office Manager is responsible for overseeing and managing the administrative, financial, and clerical functions of the business office in a...
Full time
Work at office
Local area
Shift work
Day shift
Lima Care Community
Baton Rouge, LA
4 days ago
Office Manager/Bookkeeper
...Office Manager PositionGreat career opportunity for a responsible, energetic, experienced Office Manager with bookkeeping knowledge. Must be QuickBooks savvy, able to multi-task, able to work in a fast-paced work environment, organized, reliable, quick-learner and trustworthy...
Full time
Work at office
365Labs
Baton Rouge, LA
1 day ago
Bookkeeper / Office Manager
$40k - $50k
...Bookkeeper / Office Manager With QuickBooks Experience Processes Accounts Payable, Accounts Receivable, Codes and Enters Vendor Expense Invoices and Runs Checks Performs Project Billing Project Job Costing Prepares Bank Deposits Ensures the Correct General...
Work at office
Staff Financial Group
Baton Rouge, LA
3 days ago
Dental Office Manager - Radiant Smiles
...Job Description Job Description Radiant Smiles Dentistry in Baton Rouge is searching for a Full-Time Dental Office Manager to come join our team. Job Type: Full-Time Dental Office Manager Benefits included: Holiday Pay. PTO. Come join our great...
Full time
Work at office
Dental Associates Group
Baton Rouge, LA
more than 2 months ago
Office Clerk
...ROLE We are seeking an experienced Office Clerk to support the United States Attorney’s Office for the Middle District of Louisiana... ...will focus on providing administrative support to legal staff, managing records and office tasks, and maintaining professional...
Full time
Work at office
Local area
Remote work
Relocation
Relocation package
Kmrg
Baton Rouge, LA
14 hours ago
Front Office Coordinator
...Calling all enthusiastic individuals who thrive in fast-paced environments! As our Full-Time Front Office Coordinator at Moreau Physical Therapy, you will be at the heart of our operation, ensuring the smooth flow of our clinic. Picture yourself as the face of our company...
Full time
Flexible hours
Moreau Physical Therapy
Baton Rouge, LA
4 days ago
Office Coordinator
## Office CoordinatorApplylocations: 0203 David F. Boyd Halltime type: Full timeposted on: Posted Todaytime left to apply: End Date:... ...social media, meeting facilitation and support, website and email management, procurement, budgetary tasks, and other special projects. The...
Hourly pay
Summer work
Work at office
Flexible hours
Louisiana State University
Baton Rouge, LA
1 day ago
Office Coordinator
...Office Coordinator The Office Coordinator supports the mission and function of the full range of Staff Senate at the LSU A&M campus... ...media, meeting facilitation and support, website and email management, procurement, budgetary tasks, and other special projects. The...
Work at office
Louisiana State University (LSU)
Baton Rouge, LA
5 days ago
Office Administrator
...Position & Office Overview As an Office Administrator, you are an invaluable asset who is critical to the success of the organization... ...network support. Support receptionists and administrative management of the office. Other duties as assigned. Qualifications...
Contract work
Temporary work
Work at office
ECS Limited
Baton Rouge, LA
2 days ago
Office Assistant
...Job Summary: Office Assistant Office Assistant will perform various routine clerical duties to support all Directors with tasks while... ...Maintains filing systems either manually or electronically. Manages calendars and schedules appointments accurately. Performs...
Work at office
West Towne Assisted Living
Port Allen, LA
14 hours ago
Office Administrator
...Description This position supports the Operations Manager and team by managing the daily logistics of fuel, and lube deliveries... ...routes, and tracking shipments - while also handling the office administrative functions that keep the branch running smoothly....
Work at office
Delta Fuel
Baton Rouge, LA
3 days ago
Administrative Coordinator 3
...Demonstrating Accountability Following Policies and Procedures Managing Resources Thinking Critically Performs responsible,... ...more information and Substitutions contact or the AgCenter HRM office. Job Duties: Administrative Support: work with statewide...
Work at office
Louisiana State University
Baton Rouge, LA
3 days ago
Administrative Coordinator
$20 per hour
...organization-wide initiatives. The Administrative Coordinator manages schedules and meeting logistics, prepares and maintains records... ...Full-time/Non-Exempt)Location: Baton Rouge OfficeHours: Typical office hours are Monday-Friday, 8:30 AM-5:00 PM; occasional schedule adjustments...
Hourly pay
Full time
Contract work
Work at office
Home office
Monday to Friday
Flexible hours
Shift work
Sexual Trauma Awareness and Response
Baton Rouge, LA
4 days ago
Administrative Program Specialist A
...Specialist A is a professional position which receives broad supervision from an Administrative Program Manager 1 and serves as a liaison between commissioned officers conducting compliance inspections, the commercial vehicle industry, and the public. The TSS...
Full time
Work experience placement
Work at office
GovernmentJobs.com
Baton Rouge, LA
1 day ago
ADMINISTRATIVE COORDINATOR 4
...ownership of actions, behaviors, performance, decisions, and outcomes. Managing Resources: The ability to manage financial, physical, and... ...provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems...
Temporary work
GovernmentJobs.com
Baton Rouge, LA
2 days ago
ADMINISTRATIVE COORDINATOR 3
...The LSU AgCenter is one of nine campuses of the LSU System. With offices in every parish and research stations across the state, the LSU... ..., disaster preparedness, storm recovery, youth development, managing insects and natural threats, economic development, resource conservation...
Work at office
Local area
Monday to Friday
Night shift
Weekend work
GovernmentJobs.com
Baton Rouge, LA
1 day ago
Administrative Coordinator 3
$2,387 - $4,089 per month
...Job Duties: Serve as clinic operator/receptionist. Receive, sort, and distribute mail. Operate and maintain various office equipment such as copy machines, calculators, fax machines, computers, laptop computers, projectors, cameras, etc. Conduct initial...
Work at office
Monday to Friday
State of Louisiana
Baton Rouge, LA
4 days ago
Benefits Account Manager II
$60k - $80k
...advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach. To learn more, please visit: Job Summary...
Full time
Nfp
Baton Rouge, LA
14 hours ago
Account Manager
...Full-time Description Account Manager- Rotating Equipment This is an outside sales position that is responsible for providing customer driven focus to provide technical expertise, and product selection directly for customers within the Rotating Equipment...
Full time
Relevant Industrial
Baton Rouge, LA
14 hours ago
Marketing & Administrative Coordinator
...Behavioral Health Services Location: Baton Rouge, Louisiana (In-Office) Position Type: Part-Time Schedule: Monday-Friday | 8:30 AM... ...Assist with video content and short-form reels Help manage HCO's social media platforms Assist with website updates Coordinate...
Hourly pay
Part time
Work at office
Monday to Friday
HCO Behavioral Health Services
Baton Rouge, LA
2 days ago
Business Account Executive
...outside selling with frequent driving and walking Occasional office-based work required when not in the field WhatYou'llBring to... ...to read, write,speakand understand English Effective management of sales and administrative tasks with multitasking ability...
Casual work
Work at office
Local area
Visa sponsorship
Charter Communications
Baton Rouge, LA
4 days ago
New Business Account Executive
...proactively hunt for new business opportunities, build strong relationships with prospective clients, and collaborate with a Key Account Manager to expand revenue within existing accounts. The ideal candidate must reside in: TX (Austin or Dallas), Denver, CO, or Phoenix, AZ...
Contract work
Local area
Remote work
Ralliant
Baton Rouge, LA
14 hours ago
Assistant Dental Office Manager
$18 - $21 per hour
Assistant Dental Office Manager At Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling...
Full time
Work at office
Flexible hours
Night shift
Aspen Dental
Baton Rouge, LA
5 days ago
Office Administrator
$17 - $23 per hour
...aviation services company specializing in the maintenance, sales, and management of private and corporate aircraft. We operate a growing... ...continues to expand, we are seeking a dependable, detail-oriented Office Administrator to support daily business operations. Job...
Hourly pay
Full time
Work at office
Relocation
Monday to Friday
Shift work
Day shift
Weekday work
Hancock Aviation LLC
Baton Rouge, LA
23 days ago
Business Account Executive
Spectrum Business Account Executive Goal-oriented. Self-motivated. Tenacious. Sounds like you? If so, a career as a Spectrum Business Account Executive may be right for you. With an entrepreneurial spirit and passion for people, you can achieve your financial and career...
Full time
Spectrum
Baton Rouge, LA
14 hours ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Office Manager. Be the first to apply!