Project Administrator

Firm Description Walker Warner is an award‑winning San Francisco firm with a staff of 80+ that has completed many residential, winery and hospitality projects in California, Hawaii and other Western states. We believe in collaboration, continuous learning and sharing, and actively support candidates on the path to becoming licensed architects. Our office is friendly and spirited, with regular happy hours, field trips and design‑focused presentations. The firm is located in SoMa within walking distance of major transit systems. Role Overview The Project Administrator will provide key support to architectural Project Teams and the Architectural Operations Department, enabling projects to be coordinated more efficiently. This role offers the opportunity to partner closely with Project Teams and other internal departments, leading and developing special projects, processes, and systems with architectural staff. Primary Responsibilities Schedule and attend project team meetings; prepare and distribute agendas and meeting notes; track and ensure closure of key action items. Assist project teams with document management and distribution of project deliverables. Prepare, review and track fees and billings for the project team and its consultants. Act as a liaison between Project Teams and the Accounting Department by drafting, preparing and issuing project‑related accounting reports and other items as needed. Provide construction administration support; maintain RFI and submittal logs; upload, caption and organize site photos. Manage project calendar and coordinate acquisition and organization of project samples and drawing sets. Communicate and coordinate with project team members, consultants and contractors to establish critical project details and meet deadlines. Maintain and update project and firm data, assisting in general project knowledge management using the firm’s intranet and other resources. Travel to local job sites during construction, exercise attention to detail to execute punch lists. Act as a champion for office standards with regular participation in the Architectural Operations Department. Willingness to engage in meaningful work that helps the firm achieve its vision and strategic plan. Share experiences (lessons learned) and unique insight as applicable to increase the firm’s common knowledge. Other duties as assigned and required. Qualifications 3 or more years of related professional experience in an office environment, preferably in a professional services organization. Associate’s or Bachelor’s degree in Architecture, Design or a related field preferred, or equivalent experience. Prior experience with an architecture, engineering or construction firm desirable. General proficiency with technology, Microsoft Office and Google Workspace apps; MacOS. Extremely detail‑oriented, producing accurate, succinct and complete work on time. Proactive and able to work independently with good judgment and minimal direction. Adaptable and resourceful in handling shifting priorities and tight deadlines while maintaining a friendly, positive and helpful attitude. Excellent verbal, written and graphic communication skills. Ability to maintain strict confidence and discretion of sensitive information. Compensation and Benefits Walker Warner offers a competitive compensation package including fully paid health benefits, profit sharing, employer 401(k) contribution, generous paid time‑off and flexible spending accounts, along with additional benefits. A base annual salary range will be shared during the recruiting process. Diversity, EEO and COVID‑19 Walker Warner is an eVerify organization. We value diversity and do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status or disability status. The firm will consider qualified applicants with arrest and conviction records under the San Francisco Fair Chance Ordinance. All employees are strongly encouraged to be fully vaccinated against COVID‑19; reasonable accommodations are provided where required. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 20 pounds at times. #J-18808-Ljbffr