Administrative Assistant II - Outpatient

Administrative Assistant II - Outpatient

Jim Taliaferro Community Mental Health Center is seeking a highly organized and skilled Administrative Assistant II to join our team! This position will provide essential clerical support to the outpatient department, helping our facility managers with a variety of administrative tasks that keep operations running smoothly. As an Administrative Assistant II, you will be the first point of contact for visitors, greeting guests with professionalism and warmth. You will also manage incoming calls, maintain inventory of office supplies, and handle a variety of administrative duties to ensure the department runs efficiently. Key responsibilities include:

• Clerical support: Assist facility managers by performing general clerical duties, including filing, scheduling, and managing paperwork for the outpatient department.
• Guest reception: Greet visitors and guests, providing a welcoming and professional first impression of the facility.
• Phone management: Answer and direct calls on the main facility phone line, providing information and directing inquiries as needed.
• Inventory management: Track and maintain inventory of office supplies, ensuring that necessary materials are available for daily operations.
• Administrative tasks: Complete various other administrative tasks as assigned to support the efficient functioning of the outpatient department.

What we're looking for:

• Strong organizational skills and the ability to multitask effectively.
• Excellent communication skills, both in-person and over the phone.
• Professional demeanor with the ability to interact with visitors, clients, and staff in a courteous and respectful manner.
• Ability to manage office supplies and maintain inventory levels.
• Previous administrative experience or similar roles is preferred.

If you are detail-oriented, efficient, and passionate about supporting others in a professional environment, apply today to join the Jim Taliaferro Community Mental Health Center team as an Administrative Assistant II!

Job type/salary:

• Full-time position
• Annual salary is $38,500.00 ($18.51/hr.)
• FLSA status: Non-Exempt

Minimum qualifications and experience:

• A bachelor's degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

Why join us?

• Generous benefits: Annual base salary range of $38,500, plus a generous benefits allowance.
• Comprehensive health coverage: A wide choice of health insurance plans with no pre-existing condition exclusions.
• Flexible spending accounts: Options for healthcare and dependent care expenses.
• Ample time off: 11 paid holidays, 15 days of vacation, and 15 days of sick leave in the first year.
• Retirement savings plan: With a generous company match to help secure your future.
• Employee assistance program: Support when you need it.
• Longevity bonuses: For years of dedicated service.
• Training opportunities: Continuous learning and development for CEU requirements.

About us: Jim Taliaferro Community Mental Health Center in Lawton, OK is a community-based center with a primary focus on mental health and substance abuse treatment. The inpatient and outpatient services they provide include special groups and programs for adolescents, persons with co-occurring mental health and substance abuse disorders, seniors and older adults, women, men, and criminal justice groups. Drug and alcohol pre-employment and pre-placement testing: Upon a conditional offer of employment, applicants for safety sensitive positions shall be required to submit to urinalysis to test for drugs. Appointment to a safety sensitive position shall be contingent upon a negative drug test result. This agency requires coverage 24 hours, 7 days per week. Work hours and location may vary depending on business necessity. Employees may be required to work weekends and overtime. Reasonable accommodation to individuals with disabilities may be provided upon request. An equal opportunity employer.

Equal opportunity employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.