Administrative Assistant

ADMINISTRATIVE ASSISTANT II - DCA - 22000067Position Number: 22000067 Salary: $40,867.56 Posting Closing Date: 11/28/2026Job Location: First District Court of Appeal, Tallahassee, FloridaJob Description: We are seeking a detail-oriented and personable Administrative Assistant II to join our Marshal's Office team. In this multi-function role, you will provide essential HR support, mail room duties, and purchasing duties while also keeping day-to-day office operations running smoothly. This is an excellent opportunity for someone who thrives in a fast-paced environment, values people-first culture, and enjoys wearing multiple hats.HR Responsibilities:Assist with Human Resource dutiesSupport employee onboarding and offboarding processesMaintain accurate and confidential employee records in the Axiom Pro systemAssist in administering employee benefits programs and responding to related inquiriesHelp coordinate performance review cycles and track completion statusSupport compliance efforts by maintaining up-to-date knowledge of labor laws and company policiesRespond to general HR inquiries from employees with professionalism and discretionAdministrative Duties:Manage calendars, schedule meetings, and coordinate travel arrangements for Judges and staffHandle incoming calls, emails, and correspondence, routing items to the appropriate team membersMaintain organized filing systems (physical and digital) for HR documents and office recordsOrder and manage office supplies, vendor relationships, and facility requestsCoordinate logistics for interviews, onboarding sessionsServe as the first point of contact for visitors and employees of the Marshal's officeCoordinate office and workstation setup for new hires, including equipment provisioning, desk configuration, and access credentials in collaboration with ITResearch, evaluate, and procure office supplies, equipment, and services — obtaining quotes, comparing vendors, and managing purchase orders within approved budgetsTrack purchasing activity and maintain a purchasing log to ensure cost accountability and policy complianceQualifications & Requirements:1–3 years of experience in an HR or administrative support roleFamiliarity with People First platform a plusProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Strong organizational skills with exceptional attention to detailExcellent written and verbal communication skillsAbility to handle confidential information with integrity and discretionSelf-starter with the ability to manage multiple priorities and meet deadlinesHow to Apply: Submit your resume and a brief cover letter to View email address on click.appcast.io are an equal opportunity employer committed to diversity, equity, and inclusion in the workplace.