ADMINISTRATIVE ASSISTANT 5

Administrative Assistant 5

The Office of Juvenile Justice (OJJ) plays a vital role in supporting youth and families across Louisiana, providing supervision, services, and secure-care placement for those entrusted to us by the courts. Behind that mission is a team that depends on strong, reliable administrative leadership.

The Administrative Assistant 5 serves as a key force in keeping that mission moving. This senior-level role provides high-level administrative support to division leadership, managing complex office operations with independence, professionalism, and exceptional organizational skill. As the primary administrative resource for the division, the incumbent ensures smooth communication, accurate documentation, and seamless coordination across programs, staff, and stakeholders.

This position is ideal for a polished, proactive professional who thrives in a fast-paced environment and enjoys being the go-to person who keeps everything running efficiently and on time.

An ideal candidate will possess the following competencies:

• Demonstrating accountability: Owns results, meets standards, and responds to feedback professionally.
• Following policies and procedures: Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.
• Making accurate judgments: Makes timely, well-reasoned decisions using available info, context, and trade-offs.
• Acting with ethics and integrity: Acts with integrity, respects confidentiality, and treats people fairly.
• Adapting to change: Adjusts quickly and stays effective during change.

Minimum qualifications: Four years of experience in administrative services. Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job duties:

• Handle sensitive and confidential correspondence and calls, determining appropriate actions.
• Provide administrative support, including file management, printing, duplicating, and recordkeeping.
• Compile records and reports for the ACA Coordinator.
• Coordinate escorted leave, furloughs, and court appearances with main control.
• Serve as liaison between employees and Human Resources.
• Assist with new hire packets and applicant screening.
• Create requisitions and manage procurement processes from request to delivery.
• Reconcile LaCarte and petty cash transactions per policy.
• Manage the sale and logging of staff meal tickets.
• Collect and process timesheets in the LA Gov HCM system.
• Create prior period adjustments and audit payroll records.
• Train and guide timekeepers and employees on timesheet systems (CATS, eCertification, LEO, manual entry).
• Perform additional tasks as assigned by supervisors or administration.

Position-specific details:

Work location: This vacancy is located at the Bridge City Center for Youth in Bridge City, Louisiana. Appointment type: Probational, full-time. Career progression: This position does not participate in a Career Progression Group.

How to apply:

No Civil Service test score or assessment is required to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

* Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

For further information about this vacancy, contact Garilyn London OJJ/Human Resources at View email address on click.appcast.io. Note: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License, and clear a background check. This agency participates in the E-Verify system for verification of citizenship and employment authorization.