Warehouse Operations Supervisor - Admin

The Part-Time Operations Supervisor / Administrative Assistant provides administrative and operational support to the Warehouse teams. This role is responsible for assisting with day-to-day office functions, coordinating communication, organizing documentation, and supporting event-based operational needs. The individual will serve as a key resource to ensure efficient workflow and organization. Primary Responsibilities Provide ABI support as needed (Payroll). Oversee daily warehouse operations, ensuring all processes run efficiently and on schedule. Maintain accurate inventory records through regular cycle counts and system updates. Supervise receiving of deliveries, verifying quantities, quality, and compliance with purchase orders. Enforce health, safety, and sanitation standards in compliance with food safety regulations. Investigate inventory discrepancies, shrinkage, and damages, and implement corrective actions. Collaborate with purchasing teams to maintain optimal stock levels and avoid shortages or overstock. Monitor vendor performance, delivery timelines, and product quality. Supervise the control of inventory of alcoholic beverages with strict accountability. Ensure proper handling and documentation of returns, transfers, and waste. Control access to high-value inventory and implement loss prevention measures. Lead, train, and schedule warehouse staff, ensuring productivity and accountability. Coordinate scheduling for the warehouse. Assist with payroll tracking and related administrative tasks. Support event-day check-in processes. Collect and process invoices for submission and tracking. Take notes during maintenance calls and assist with structuring follow-up actions. Scan receipts and upload documentation to the shared drive. Create signage and laminate materials for operational needs. Assist in building and organizing a maintenance request system. Organize and track incoming maintenance work orders. Support Yellow Dog Inventory items during ongoing implementation. Provide general administrative support for warehouse and maintenance teams. Assist with additional operational needs as assigned. Follow and encourage the team to follow all safety policies and procedures, report safety incidents to the company’s risk management system on the same day as they are reported, and complete all required safety training. Must be available to work nights, weekends, and holidays. The schedule will align with the event calendar and operational needs; hours will vary based on business demands. Qualifications Strong organizational and administrative skills. Ability to manage multiple priorities in a fast-paced environment. Proficiency with Microsoft Office. Strong attention to detail and follow-through. Excellent communication skills. Ability to work independently and support multiple team members. Previous administrative or operations support experience preferred. Excellent verbal, written and interpersonal skills. Excellent organizational, planning, and communication skills. Familiarity with Food Handling and related state and federal regulations. Ability to work flexible schedules, including weekends, nights, and holidays. Strong customer service orientation. Bilingual – English and Spanish. Compensation Part-Time: $25.00 per hour. Equal Opportunity Statement Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information. #J-18808-Ljbffr Legends Hospitality, LLC