Office Administrative Assistant

Job Description

Job Description

We are looking for an organized and dependable Office Administrative Assistant to support daily operations in a branch office. This contract-to-permanent opportunity is ideal for someone who enjoys balancing administrative coordination, front-office support, and detailed recordkeeping in a fast-moving environment. The person in this role will work closely with branch leadership, help keep office activities on track, and contribute to a focused and efficient workplace.

Responsibilities:
• Manage day-to-day administrative activities that keep the branch office running efficiently and effectively.
• Enter, update, and maintain records with a high level of accuracy while ensuring documentation is easy to access and well organized.
• Build and maintain Excel spreadsheets to monitor operational information, compare figures, and support budget tracking needs.
• Assist with reporting tasks by gathering data, preparing summaries, and helping leadership review budget-related information.
• Monitor office inventory levels, place supply orders, and coordinate resources needed for smooth daily operations.
• Provide front-desk and clerical support by answering inbound calls, greeting visitors, and directing inquiries appropriately.
• Scan, file, and organize physical and digital documents to maintain complete and current office records.
• Adjust priorities as business demands change and support the branch leader with special assignments and administrative projects.
• Handle sensitive information with discretion and apply sound judgment when working with confidential materials.• At least 2 years of experience in an administrative, office support, or clerical role.
• Proficiency with Microsoft Excel, including the ability to create and update spreadsheets used for tracking and reporting.
• Experience performing receptionist tasks such as answering inbound calls and managing front-office communication.
• Strong data entry skills with close attention to detail and a commitment to accuracy.
• Ability to scan, file, and maintain organized documentation in both paper and electronic formats.
• Comfortable managing multiple responsibilities in a small office setting with changing priorities.
• Strong communication skills, professionalism, and the ability to work effectively with branch leadership and office staff.