Program Administrator

About the Department PSD Data Science: AI Research Staff Job Summary The Data Science Institute at the University of Chicago is hiring a Program Administrator for the Eric and Wendy Schmidt AI in Science Postdoctoral Fellowship program funded by Schmidt Sciences, a philanthropic initiative of Eric and Wendy Schmidt. The Program Administrator will support the program in several key functions, including strategic program management, faculty and committee coordination, postdoctoral fellow support, event planning and execution, stakeholder engagement, partnership development, grant‑related reporting, and day‑to‑day administrative operations. The Program Administrator will report to the Director of the AI + Science Research Initiative to ensure broad institutional support and coordinated resources for the program. Responsibilities Collaborate with the Director of AI + Science and faculty leadership to develop, implement, and evaluate programmatic activities, timelines, deliverables, operational frameworks, and performance metrics to achieve grant objectives. Coordinate and support faculty engagement and committee activities, including the Executive Committee and the Mentoring & Advising Committee, by preparing agendas, facilitating communications, tracking fellow progress, compiling reports, and implementing committee decisions. Plan, coordinate, and oversee program events and activities, including weekly postdoctoral meetings, seminar series, summer schools, retreats, hackathons, and community engagement initiatives. Serve as the primary liaison for Postdoctoral Fellows, coordinating support and resources across university offices (Dean’s Offices, Office of International Affairs, Human Resources) and assisting fellows with programmatic planning and professional development activities. Collaborate with the Data Science Institute and other campus partners to develop and implement synergistic research and training initiatives. Serve as the primary point of contact with Schmidt Sciences regarding program approvals, reporting, and programming activities. Communicate program updates, outcomes, and key information to internal and external stakeholders. Perform administrative and operational functions, including procurement, reimbursements, invoice processing, meeting logistics, catering, and other related duties as assigned. Use moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries. Maintain moderate/high levels of interactions with faculty, researchers and staff for committee work or information. Perform other related work as needed. Minimum Qualifications Education: A college or university degree in a related field. Work Experience: 2–5 years of experience in a related job discipline. Knowledge of higher education and/or nonprofit organizations. Preferred Qualifications Technical Skills or Knowledge: Familiarity with postdoctoral scholar programs, university research structures and requirements, career mentorship in academia, and a background in academic research. Competencies: Ability to work independently while collaborating with stakeholders; attention to detail; commitment to excellence; success working with diverse communities; excellent written and oral communication; strong organizational and leadership skills; experience managing large, complex projects; ability to solve complex problems and troubleshoot independently; demonstrated success in research, scientific and/or academic program support. Application Documents Resume/CV (required) Cover Letter (required) References (preferred) Job Family & Compensation Job Family: Administration & Management Role Impact: Individual Contributor Scheduled Weekly Hours: 37.5 Drug Test: Required Health Screen: Not Required Motor Vehicle Record Inquiry: Not Required Pay Rate Type: Salary FLSA Status: Exempt Pay Range: $68,000.00 - $78,000.00 (good faith estimate) Benefits Eligible: Yes Benefits: Health, retirement, paid time off, and other programs as described in the Benefits Guidebook. Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. Job seekers in need of a reasonable accommodation to complete the application process should call View phone number on click.appcast.io or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. #J-18808-Ljbffr