Administrative Assistant

Job Title: Construction Administrative Assistant

Industry: Construction

Location (city, state): Bethesda, MD

Assignment Type: Contract-to-Hire

Pay: $2527/hr

Work Schedule: MondayFriday | 8:30 AM5:00 PM | Fully onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Our client is a privately held real estate and hospitality organization headquartered in Bethesda, Maryland, with more than 130 years of experience in commercial real estate development, property management, hospitality, insurance, and investment services throughout the Washington, D.C. region. This role will support the Office of the Chief Construction Officer and partner closely with leadership and the construction team on project coordination and operations support.

Job Description:

Our client is seeking a Construction Administrative Assistant to provide administrative and project support to the construction team in a fast-paced environment. This role will focus heavily on coordinating contracts, purchase orders, change orders, and project documentation while helping ensure projects stay organized and moving forward.

The ideal candidate will be proactive, detail-oriented, and confident communicating with leadership, vendors, and project managers. A large portion of this role involves tracking approvals, following up on outstanding items, maintaining reports and logs, and helping manage multiple moving pieces across ongoing construction projects.

Key Responsibilities:

• Prepare and process construction-related documentation including purchase orders, contracts, change orders, and notices to proceed
• Coordinate document approvals, signatures, and distribution to vendors and internal stakeholders
• Maintain project logs, reports, schedules, and tracking documentation
• Process invoices and expense authorizations
• Track insurance verifications and maintain organized records
• Summarize bids into Excel spreadsheets for project managers
• Communicate regularly with vendors, project managers, and leadership via phone and email
• Follow up proactively on outstanding approvals and deadlines to help keep projects on track
• Provide day-to-day administrative and project coordination support to the construction team

Qualifications:

• 35+ years of administrative or project support experience within the construction industry required
• Experience supporting general contractors, subcontractors, or related construction environments preferred
• Experience preparing purchase orders, contracts, change orders, project schedules, and notices to proceed
• Proficiency in Microsoft Office Suite and Adobe required
• Bluebeam experience highly preferred (training available)
• Strong written and verbal communication skills with the confidence to follow up persistently with leadership and vendors
• Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously
• Associates or Bachelors degree preferred

Additional Details:

• Reports to: Chief Construction Officer
• Team Size: 9
• Company Size: 1,600+ employees
• Interview Process: One interview with the Chief Construction Officer and team
• Start Date: ASAP (Tuesday or Wednesday preferred)

Perks:

• Stable organization with long-standing industry reputation
• Hands-on exposure to construction operations and project coordination
• Collaborative and fast-paced team environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.