Administrative Assistant

Administrative Assistant (Temporary Assignment)A distribution company in the Ceres area is seeking a dependable and detail-oriented administrative assistant for a temporary assignment expected to last approximately four months. This role will provide administrative support to the office team, with a primary focus on answering phones, customer service, data entry, and clerical billing support.The ideal candidate is professional, organized, and comfortable managing multiple tasks in a fast-paced office environment.Key ResponsibilitiesAdministrative SupportAnswer and direct incoming phone calls in a professional and courteous manner.Greet visitors and assist with general office inquiries.Manage incoming and outgoing mail, email correspondence, and office communications.Maintain electronic and paper filing systems.Perform data entry and update records accurately.Assist with scheduling, document preparation, and general office support.Support various administrative projects as assigned.Billing & Clerical SupportAssist with invoice preparation and processing.Enter billing information into company systems accurately and timely.Verify billing information and supporting documentation.Scan, file, and organize invoices and related records.Assist with customer account inquiries and billing-related documentation.Support the accounting team with clerical tasks and special projects.QualificationsHigh school diploma or equivalent.1+ years of administrative, customer service, office support, or clerical experience.Strong data entry and organizational skills.Excellent verbal and written communication skills.Proficiency in Microsoft Office, including Outlook, Word, and Excel.Ability to prioritize tasks and meet deadlines.Strong attention to detail and accuracy.Physical RequirementsAbility to sit for extended periods while working at a computer.Ability to occasionally lift and move office materials up to 20 pounds.Ability to communicate effectively in person and by telephone.This is an excellent opportunity for an administrative professional seeking a short-term assignment with a collaborative team environment. Candidates who enjoy a variety of administrative and clerical responsibilities and can quickly adapt to new processes are encouraged to apply.