Administrative Assistant

A bit about us:

We are a Real Estate Company with very well known destination spots in Los Angeles.

Why join us?

Great Benefits- fully paid healthcare
Discretionary year end bonus
Join a well established team who is invested in your growth, development and continued success
Rewarding work and responsibilities
Excellent culture and peers

Job Details

Job Details:

We are seeking a highly motivated, detail-oriented, and experienced individual for the role of Executive Assistant. This is a permanent position that requires a high level of discretion, tact, and judgement. The selected candidate will work closely with our Executive Chairman and C-Suite leaders, providing comprehensive administrative support while also playing a key role in strategic initiatives and company-wide communications.

Responsibilities:

• Drafting, editing, and proofreading speeches, social media content, and correspondence for the Executive Chairman and C-Suite leaders.
• Announcing new initiatives and communicating key messages to internal and external stakeholders.
• Preparing confidential briefings, biographies, and strategic memos for key meetings.
• Managing and executing complex travel logistics for business and personal trips, coordinating both private and commercial flights to support international and domestic engagements.
• Providing onsite support and overseeing high-level protocols for events and meetings, ensuring the Executive Chairman's needs are met and operations run smoothly at each location.
• Co-developing and authoring a weekly think piece from the Executive Chairman, engaging employees on topics such as financial markets, business affairs, cultural events, and political news, fostering connection during the remote period.

Qualifications:

• Minimum of 5+ years of experience in an executive assistant role or similar.
• Proven experience in drafting and editing high-level communications, including speeches, social media content, and correspondence.
• Experience in managing complex travel logistics, both domestically and internationally.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Exceptional interpersonal skills and ability to interact with C-Suite leaders.
• Demonstrated ability to handle confidential information with discretion.
• Experience in co-developing and authoring thought leadership pieces.
• Proficient in Microsoft Office Suite, particularly Excel and PowerPoint.
• Ability to work effectively in a fast-paced, high-pressure environment.
• Excellent problem-solving skills and ability to think strategically.
• Strong ability to work independently as well as part of a team.
• High level of professionalism and strong work ethic.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy