Executive Assistant

Executive Assistant

CGI is seeking a highly organized, proactive, and resourceful Executive Assistant to support the Senior Vice President (SVP) and Business Unit (BU) Leader. In this role, the ideal candidate will handle a wide range of administrative, organizational, and business related responsibilities, ensuring the smooth operation of day to day activities. This role requires exceptional communication skills, the ability to manage competing priorities, and a strong willingness to learn and understand our business operations. The successful candidate will thrive in a fast paced, collaborative environment, demonstrating initiative and a commitment to excellence. Some travel is required to support internal events. This position is located in our Fairfax, VA office; however, a hybrid working model is acceptable. CGI will consider candidates local to the Northern Virginia/DC region.

Your Future Duties and Responsibilities:

Administrative Support: Proactively manage complex calendars, schedule meetings, and prioritize appointments to maximize time management and productivity. Coordinate domestic and some international travel arrangements, including flights, accommodations, itineraries, office bookings, and logistics. Prepare and proactively manage expense report submissions. Prepare and edit correspondence, meeting minutes, reports, presentations, and other business documents.

Office Manager: Oversee office operations including supplies, equipment, space planning, and vendor relationships. Act as the primary point of contact for facility management, local IT support coordination, and general office inquiries. Ensure the office environment is organized, professional, and supports a productive work culture. Coordinate meetings, onsite events, catering, and visitor logistics. Assist with onboarding logistics for new hires in the BU office including desk setup, access credentials, and welcome materials.

Event and Meeting Coordination: Support the planning and coordination of internal meetings leadership summits, and events, ensuring all logistics run smoothly. Conduct research and compile data to support decision making and planning. Serve as a liaison between the executive and key stakeholders, maintaining professionalism and confidentiality.

Operational Duties: Develop an understanding of the organization's operations, goals, and strategic direction to anticipate needs effectively. Coordinate with other Strategic Business Units and Business Units to ensure seamless communication and collaboration. Oversee and manage special projects on an as needed basis.

Required Qualifications to Be Successful in This Role:

Education: Bachelor's degree preferred but not required. Experience: Minimum 2 5 years of experience supporting senior executives in a similar capacity. Must work at CGI's Fairfax, VA office at least three days a week, with flexibility for additional in office time if business needs arise. Professional discretion and ability to maintain confidentiality is critical to this role. Excellent verbal and written communication skills, with attention to detail. Highly organized and capable of managing multiple priorities while adapting to evolving business needs in a fast paced environment. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other collaboration tools. A natural curiosity and bias toward learning CGI's business operations to enhance support and efficiency. Proven problem solving and decision making abilities.

What You Can Expect From Us:

Together, as owners, let's turn meaningful insights into action. Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you'll reach your full potential because… You are invited to be an owner from day 1 as we work together to bring our Dream to life. That's why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company's strategy and direction. Your work creates value. You'll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise. You'll shape your career by joining a company built to grow and last. You'll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons. Come join our team—one of the largest IT and business consulting services firms in the world.