Legal Secretary
$33 - $38 per hourBehar | Gibbs | Savage | Paulson
Job description: Legal Secretary Litigation Support
Location: Long Beach, California
Position Type: Full-time/ Hybrid
Pay: $33.00-$38.00 per hour
Experience Level: 5+ Years Civil Litigation
Practice Focus: Legal Administration | Insurance Defense | Civil Litigation
Join a Litigation Team Built on Precision and Professionalism
BEHAR | GIBBS | SAVAGE | PAULSON LLP is a trial-focused law firm specializing in insurance defense and complex litigation. We are seeking a reliable and detail-oriented Legal Secretary to provide essential support to our attorneys and legal staff.
This role is ideal for someone who thrives in a fast-paced legal environment, enjoys managing documents and deadlines, and takes pride in being the organizational anchor of a busy law office.
What Youll Do
- Calendaring & Case Management
- Maintain attorney calendars, including court appearances, hearings, depositions, reminders, deadlines, and trial schedules
- Set up Court Call/remote appearance links and maintain trial calendars
- Perform trial countdowns (manually in Excel and using ProLaw docketing once implemented)
- Track deadlines for discovery, motions, and court appearances
- Court Filings & Document Preparation
- Perform e-filing and in-person filing with state and federal courts
- Prepare, draft, and finalize pleadings, discovery documents, notices, letters, subpoenas, TOCs, and TOAs
- Request and coordinate appropriate service for subpoenas and notices
- Trial & Deposition Support
- Assist with trial preparation, including preparing exhibits, witness lists, trial binders, and reports
- Schedule depositions, court reporters, interpreters, videographers, experts, and witnesses
- File & Records Management
- Maintain and organize case files (digital and physical) to ensure accuracy and accessibility
- Coordinate with support staff to ensure case-related tasks are completed efficiently
- Administrative & Billing Support
- Assist with attorneys billing timesheets, including data entry of billed hours
- Handle incoming calls, emails, and correspondence professionally
- Perform general office duties including scanning, faxing, copying, formatting, and transmitting documents
- Provide additional secretarial/administrative support as assigned
What Were Looking For
- 5 years of experience as a legal secretary or in a similar litigation support role
- Familiarity with California court procedures, filing systems, and deadlines
- Proficiency in Microsoft Office Suite (Word, Outlook, Excel); experience with ProLaw or similar legal case management software a plus
- Strong organizational skills, with the ability to manage multiple priorities and maintain attention to detail
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information with discretion
Why Join Us?
- Be part of a respected litigation firm with a collaborative team culture
- Competitive hourly pay and comprehensive benefits
- Opportunities for professional growth and development
Benefits
- 401(k) with matching
- Health, dental, and vision insurance
- Flexible spending and health savings accounts
- Life insurance
- Paid time off
- Employee assistance program
- Flexible schedule
- Referral program
- Gym Membership
Work Location: Hybrid in Long Beach, CA
Vacancy posted 3 days ago
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