ADMINISTRATIVE ASSISTANT 5

ADMINISTRATIVE ASSISTANT 5

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ADMINISTRATIVE ASSISTANT 5

Salary

$3,127.00 - $6,136.00 Monthly

Location

Jackson, LA

Job Type

Classified

Job Number

Villa/TM/20260724

Department

LDH-Office of Aging & Adult Services

Opening Date

07/24/2026

Closing Date

7/29/2026 11:59 PM Central

• Description

• Benefits

• Questions

About this Job

Villa Feliciana Medical Complex (VFMC), nestled in the heart of East Feliciana Parish in Jackson, Louisiana, invites dedicated professionals to join our team. We provide compassionate, high-quality services to individuals living with chronic diseases, disabilities, terminal illnesses, and infectious conditions such as HIV/AIDS and tuberculosis. Our goal is to create a homelike, safe environment where every patient receives personalized care designed to improve their quality of life.

We are currently seeking anAdministrative Assistant 5who demonstrates professionalism, adaptability, and a strong work ethic. This position will serve as Confidential Assistant to the LTC Hospital Administrator and LTC Hospital Associate Administrator.

If you thrive in a team-oriented environment and are committed to making a positive impact, we encourage you to apply.

An ideal candidate should possess the following competencies:

Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Following Policies and Procedures:The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

Managing Projects: The ability to plan, implement, and close out project initiatives by coordinating people, resources, and timelines to achieve defined outcomes.

Minimum Qualifications

Four years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere ( .

Job Duties and Other Information

Job Duties:

• Serves as Confidential Assistant to the LTC Hospital Administrator and LTC Hospital Associate Administrator. Manages daily administrative operations of both offices ensuring the efficient and effective operation through the establishment of office policy, procedures, and protocol.

• This position requires the incumbent to perform duties in an independent and highly confidential manner and ensures that the Administrator and Associate Administrator is kept apprized and current on all pertinent issues. The incumbent of this position must have knowledge of all programs and departments of the facility as well as organizational goals and objectives to effectively perform assigned duties.

• Assist the Administrator and Associate Administrator by dealing with Executive staff, legislators, state office staff and local heads of neighboring institutions including DCI, ELMHS, LA War Veterans’ Home as well as public and private officials regarding requests for information on facility programs and general information. Responds to and follows up on “problem calls” from family members, patients, and general public.

• Schedule appointments and meetings for the Administrator and Associate Administrator and prepare follow up documents as required for appointments. Arrange conferences with appropriate staff to address issues and resolve problems. Take dictation for the Administrator and Associate Administrator on confidential and technical items. Take minutes for Executive Managers meetings, Monthly Staff meetings, and provide assistance to various other committees in minute and report preparation.

• Receive and review all mail for the Administrator and Associate Administrator. Forward and delegate items and issues to other staff as appropriate. Track all pertinent issues and deadlines for the Administrator and Associate Administrator. Responsible for maintaining postage system for outgoing mail for residents and other departments. Compose and type correspondence, confidential letters, and reports for review and/or signature.

• Maintain the Executive Office files. Responsible for maintaining Records Retention policy at Villa and ensuring compliance with current policy in effect. Review and analyze daily, weekly, and monthly reports and committee minutes from departments throughout the facility for the Administrator, notifying him of any situations that require his attention or follow-up. Entering ePARS into the ePAR system as needed. Maintain LDH Policy and Procedures Manuals.

Position - Specific Details:

Location: This vacancy is located in the Nursing Department of LDH/OAAS/Villa Feliciana Medical Complex, Jackson, Louisiana.

Appointment Type: Probational, Promotional, or Detail to Special Duty

Work Schedule: 8 hours

Compensation: Depends on experience

All candidates for hire must undergo drug screening and a background check.

How To Apply:

No Civil Service test score is required to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their applications to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

OAAS/Villa Feliciana Medical Complex

Lacey Bradham, Marsha Perry, or Tamekia Miles

5002 LA HWY 10

Jackson, LA 70748

View phone number on click.appcast.io

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave– Up to six weeks paid parental leave

More information can be found at

Holidays and Leave – State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System ( LASERS has provided this video ( to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (

• Louisiana School Employees Retirement System ( among others

01

CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

• I communicate unclearly, use poor tone, and ignore the audience.

• I share main ideas clearly and adapt to the audience when reminded.

• I communicate clearly, listen actively, and explain complex ideas well

• I craft messages that connect, inspire, and drive action across audiences.

02

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

FPP: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

• I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.

• I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.

• I apply and explain policies accurately, adapt to routine situations, and help improve procedures.

• I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

04

Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

MPr: Managing Projects - How well do you plan and manage projects to meet goals, timelines, and deliverables?

• I struggle to plan or coordinate projects and often have difficulty managing teams, resources, or communication.

• I complete basic project tasks with support, but I may miss deadlines or struggle to resolve issues.

• I create project plans, manage risks, work well with teams, communicate clearly, and track progress against milestones.

• I lead large or complex projects, plan ahead for risks, guide others, and use lessons learned to improve future project outcomes.

06

MPr: Managing Projects - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer

State of Louisiana

Address

1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone

View phone number on click.appcast.io

Website

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