Administration Assistant

Job Description

Job Description

The Office Staff member plays a key role in ensuring smooth daily operations within a small team environment. This position supports various administrative functions including reception, scheduling, and document management while maintaining efficient communication and office workflow. Reporting to the Department Head or Office Manager, the role offers opportunities for professional growth through cross-training and advancement.

Responsibilities

• Manage reception duties including greeting visitors and handling phone calls
• Perform filing, data entry, and document preparation tasks
• Coordinate scheduling and meeting arrangements
• Handle incoming and outgoing mail and manage inventory
• Operate office equipment and proprietary office software
• Provide customer support and address inquiries efficiently
• Support meeting coordination and office workflow

Required Qualifications

• Entry-level experience in office administration

Preferred Qualifications

• High School Diploma or equivalent
• Proficiency in Microsoft Office Suite
• Strong time management and organizational skills
• Effective communication and customer service abilities
• Experience with data entry and multitasking
• Problem-solving capabilities