Administrative Assistant 3 - PW

Administrative Assistant 3

At the City of SeaTac, we are committed to serving our community with trustworthiness, collaboration, social responsibility, emotional intelligence, and accountability. Our Public Works Department plays a vital role in maintaining the infrastructure, services, and daily operations that keep our city running smoothly.

We are seeking an Administrative Assistant 3 who thrives in a dynamic environment, enjoys coordinating complex administrative functions, and takes pride in supporting a team that serves the public every day.

This role is perfect for someone who enjoys variety, problem-solving, and being the "go-to" person who keeps everything moving.

As the Administrative Assistant 3, you will be the central administrative hub for Public Works supporting the Director, division managers, and staff across multiple operational areas. You will coordinate projects, manage records, support financial processes, and help ensure the department runs efficiently and professionally.

Representative Duties

1. Provide executive-level administrative support to the Public Works Director and division managers
2. Coordinate department workflows, schedules, communications, and operational follow-up
3. Support contract administration, grant documentation, and compliance requirements
4. Maintain financial, purchasing, and budget tracking records
5. Serve as the department's Records Management representative
6. Support customer service request systems and public communications
7. Prepare agendas, minutes, reports, and public notifications
8. Train and support administrative staff on procedures and systems

Required Education and Experience

• High school diploma or GED
• Four (4) years of increasingly responsible administrative support experience
• Experience with complex coordination, records management, financial tracking, and customer service
• Experience supporting executive-level staff is highly desirable. Training in Public Works contract administration is a plus

Licenses and Other Requirements

• Certification and/or training in Public Works Contract Administration, highly desired

Benefits

The City of SeaTac offers a competitive compensation and benefits package to all eligible employees. These benefits include the following:

• Regence Medical Insurance: choice of a copay or High Deductible Plan with option of a Health Savings Account
• Kaiser Permanente with a Deductible
• Choice of Delta Dental of Washington or Willamette Dental Group for Employer Paid Dental Plans
• VSP is Employer Paid Vision Plan
• Employer Paid Basic Life Insurance and Accidental Death and Dismemberment Insurance with the Hartford Insurance Company
• Employer Paid Long Term Disability with Standard Insurance
• Employee Assistance Program with Compsych
• Employees are enrolled in the State of Washington Department of Retirement Systems Plan (PERS); employee and employer contribute to the plan.
• The City contributes 5.058% to the 401a Social Security Replacement Plan with MissionSquare 401a. Employee contributes 6.2%.
• Employees have the option of contributing to an MissionSquare 457 plan.
• Accrue 8 hours of sick leave per month
• Accrue 8 hours of vacation leave per month
• 11 paid holidays; 2 floating holidays per year
• Management leave for exempt personnel
• Employees are eligible to participate in tuition reimbursement after completion of their probationary period.
• Fun and engaging wellness activities to encourage a healthy work place.
• The City provides incentives to reduce single occupancy vehicle commute, and provides a monthly pass up to $100 to cover transit needs.