Executive Assistant

Openings as of 7/7/2026 Executive Assistant JobID: 3080 Position Type: Administration (Classified) Date Posted: 7/2/2026 Location: Education Center Closing Date: 07/15/2026 Job Summary EXECUTIVE ASSISTANT JOB GOAL: To perform a variety of high‑level, responsible administrative and confidential support services for the Superintendent and the Board of Education. QUALIFICATIONS Bachelor’s degree in public relations, communications, business administration or a related field; an equivalent combination of education, training, and experience may be considered. Knowledge of office practices and procedures, preferably specific knowledge of district policies, procedures, and operations related to the Superintendent’s office and Board of Education. Experience in secretarial work of a responsible nature. Knowledge of principles and practices of business and public administration related to business and office systems, procedures, and policies. Ability to organize, write, and prepare reports, letters, surveys, and legal documents of professional quality; accurately perform mathematical computations and prepare statistical documentation and graphic presentations; proficiently take and transcribe dictation, notes, and minutes. Ability to use independent judgment in analyzing situations and making decisions within scope of authority. Knowledge of administrative and managerial practices and ability to implement them; ability to train, supervise, and evaluate work of others, including planning, organizing, and prioritizing work. Ability to communicate orally and in written form. Ability to establish and maintain effective work relationships with those contacted in performance of duties. Possession of a valid driver’s license and personal car for use on district business. REPORTS TO Superintendent PERFORMANCE RESPONSIBILITIES Represents the Superintendent or other executive staff regarding complex and sensitive issues in meetings with senior management, representatives from other agencies, consultants, and members of the community. Performs complex and responsible administrative duties to ensure successful coordination, processing, and completion of routine administrative operations for the Superintendent and Board of Education. Directs the planning of, oversees, and coordinates special large projects, planning activities, and goals at the discretion of the Superintendent or designees. Participates with the Superintendent and senior management in strategic planning to meet District initiatives, policy and governance development, and problem resolution of complex issues and needs of the District. Assists the Superintendent or other executive staff in providing administrative oversight and direction related to District operations, communications, and data. Serves as a liaison for the Office of the Superintendent to Board Members, schools, departments, public organizations, and stakeholder groups. Provides communication and support to the Superintendent to ensure the District’s strategy, objectives, and performance are effectively relayed to external and internal audiences. Prepares and contributes to reports, bulletins, briefings, presentations, and responses on operational and strategic issues. Acts as a primary crisis manager and troubleshooter for the Office of the Superintendent. Prepares information regarding district programs in a proactive, complete, and media‑sensitive manner. Coordinates, directs, and monitors special projects, assignments, and activities, and guides requirements and resources to meet goals and deadlines. Prepares and/or coordinates preparation and distribution of public agendas for Board of Education meetings; organizes and oversees set‑up of Board Room and other meeting accommodations. Attends and serves as recorder at Board of Education meetings; takes notes and prepares official minutes for appropriate review and distribution; obtains Board member signatures on documents as needed. Supervises assigned secretarial/clerical staff; assigns and monitors work, oversees workload and workflow, and evaluates quality and production. Receives and transcribes dictation; composes routine correspondence independently; prepares reports, correspondence, minutes, policies, memos, forms, resolutions and other documents from dictation notes, rough drafts or verbal instructions. Coordinates variety of district administrative meetings; arranges schedules and facilities; takes notes and prepares summaries; prepares and distributes agendas, information and minutes. M #J-18808-Ljbffr