Executive %26 Personal Assistant to CEO 2nd Assistant

Executive & Personal Assistant to CEO (2nd Assistant)

A leading Investment Firm in Midtown Manhattan (gorgeous offices!) is seeking a highly organized, discreet, and resourceful Executive & Personal Assistant to support their CEO across both professional and personal responsibilities. This dual-scope role serves as a second layer of support alongside the existing Executive Assistant, ensuring the CEOs time, priorities, and household affairs are managed seamlessly. Candidates must have a minimum of 2+ years of applicable administrative experience, ideally working in a corporate office environment, and a Bachelors degree is required. The ideal candidate is a proactive problem-solver who thrives in a fast-paced environment, anticipates needs before they arise, and handles sensitive information with the utmost confidentiality. This is an amazing opportunity to gain exposure to a high-profile C-level executive who is incredibly nice, even-keeled, and supportive of career growth!

Salary depends on experience (90k base), plus paid overtime and discretionary bonus eligibility. Amazing benefits, including gym reimbursement, catered lunch when in office, profit sharing, 401k, etc.

Hours are 9:00am-6:00pm, with flexibility as needed. Hybrid work schedule (4 days in office / 1 day remote).

Responsibilities:

• Provide high-level executive business and personal administrative support to the CEO, working in tandem with the existing Executive Assistant.
• Coordinate and manage heavy calendars for meetings in various time zones.
• Maintain various spreadsheets for the department.
• Plan and coordinate complex domestic and international travel arrangements and detailed itineraries.
• Manage and process expense reports using Concur.
• Update and maintain marketing information using CRM database (Salesforce).
• Work closely with the other EAs throughout the different offices.
• Assist with other projects and responsibilities at the teams discretion.

Required Qualifications:

• Minimum 2+ years of applicable administrative experience, ideally working in a corporate environment.
• Bachelors degree required.
• Extremely polished and professional.
• Ability to interact with colleagues at all levels in a fast-paced environment, often under pressure.
• Flexible, proactive, resourceful, and efficient.
• High level of confidentiality.
• Exceptional communication skills, strong decision-making ability, and attention to detail.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs this specialized approach sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results.