Executive Assistant
Vivo US
Job Description
Job Description
Who We Are
VIVO is a U.S.-based company on a mission to solve everyday problems that no one else is solving. From computer monitor and TV mounts to height-adjustable desks, projector screens, computer cases, and more, we design and manufacture functional products that make everyday spaces work better. We partner with factories around the world to bring high-quality, thoughtfully engineered solutions to customers everywhere — and we're just getting started.
Learn more about us at vivo-us.com.
The Opportunity
We're looking for a highly organized, detail-driven Executive Assistant to be the glue that keeps our office running smoothly. This isn't a "wait to be told what to do" role — we need someone who thrives on ownership, juggles priorities with ease, and brings a proactive, can-do energy to everything they touch. You'll work closely with our leadership team, keep our CEO supported and organized, and help drive the day-to-day operations that make VIVO operate smoothly.
If you love being the person who has it all figured out — the systems, the schedules, the follow-ups — this is your kind of role.
What You'll Do
- Serve as a key communication link with our leadership team, relaying information across departments
- Collaborate with teams to gather and compile data for reports
- Draft polished memos, emails, reports, and other correspondence
- Build and maintain organized filing systems — both digital and physical
- Represent the Executive team in phone, chat, email, and written communications
- Run business errands and take on outside assignments as needed
- Uphold the highest standards of confidentiality and professionalism
- Schedule and coordinate meetings, keeping everyone in sync
What We're Looking For
- Sharp organizational skills and an eye for detail
- Confidence working independently with minimal supervision
- Strong written and verbal communication skills
- A trustworthy, professional demeanor — you'll be handling sensitive information
- Comfort managing multiple priorities in a fast-paced environment
Why You'll Love It Here
- Free health insurance for employees
- Generous paid time off
- A fun and dynamic work culture where your contributions matter and are celebrated
- Exposure to a global business, working directly with factory partners around the world
- A growing company where initiative gets noticed
Vacancy posted 3 days ago
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