Administrative Assistant

Job Description

Job Description

We are seeking an organized, detail-oriented professional to support daily administrative operations at Elm Manor while overseeing Medical Records for Elm Manor, Wedgewood Rehab, and The Brook at High Falls.

Key Responsibilities Administrative Support Assist the Administrator with daily operations, projects, and administrative tasks.

Maintain administrative binders, survey documentation, and required records.

Coordinate and supervise front desk/reception staff and provide phone coverage as needed.

Schedule resident appointments and coordinate transportation, prioritizing Elm Manor and Wedgewood Rehab.

Coordinate resident preparation for appointments, procedures, and surgeries.

Maintain appointment calendars and coordinate in-house dental, optometry, and podiatry services.

Track Medicare certifications and recertifications.

Oversee Medical Records for the Rochester based facilities.

Qualifications & Expectations Strong organizational, communication, and time-management skills.

Ability to manage multiple responsibilities across three facilities.

Proficiency with computers and electronic medical records systems; PointClickCare experience preferred.

Ability to maintain confidentiality and comply with HIPAA requirements.

Flexibility to assist with additional duties as needed.

This position requires a high level of professionalism, attention to detail, and the ability to manage competing priorities in a fast-paced healthcare environment.