Administrative Assistant

We are seeking a highly organized and motivated Administrative Assistant to support a dynamic team in a fast-paced professional environment. This is an excellent opportunity for a detail-oriented professional who enjoys managing multiple priorities, supporting senior leaders, and contributing to the success of a collaborative team. The ideal candidate is a proactive problem-solver with strong communication skills, exceptional organizational abilities, and a commitment to delivering high-quality work. Success in this role requires professionalism, adaptability, sound judgment, and the ability to effectively manage competing demands while maintaining attention to detail.

Responsibilities

• Create, update, and maintain business documents, reports, and spreadsheets with a high degree of accuracy and professionalism.
• Maintain data and records within internal systems and databases, ensuring information is accurate and up to date.
• Distribute team communications, updates, and meeting materials as needed.
• Provide administrative support to senior leaders, including calendar management and operational coordination.
• Partner with internal teams to process, track, and reconcile invoices and other business transactions.
• Support project tracking, reporting, and documentation efforts across the department.
• Coordinate and maintain shared resources, tools, and team information repositories.
• Draft and distribute internal and external communications as needed.
• Assist with business planning, team organization, and tracking key priorities and objectives.
• Manage inventory and procurement of office and business resources.
• Provide administrative and project support for department initiatives and special projects.
• Serve as a key point of contact for leadership, managing communications and coordinating follow-up activities.
• Coordinate complex schedules, meetings, and events to support business operations.
• Plan and execute internal and external meetings, events, and team activities.
• Arrange business travel, accommodations, and related logistics.
• Respond effectively to changing priorities and time-sensitive requests while maintaining business continuity.
• Collaborate with cross-functional teams to support organizational goals and improve processes.
• Facilitate communication and coordination across departments to ensure efficient operations and a consistent support experience.

Ideal Experience

• Bachelor's degree required.
• 35 years of relevant administrative experience in a professional, fast-paced office environment.
• Exceptional organizational skills with a demonstrated ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills, with the ability to build effective working relationships across teams and levels of an organization.
• Advanced proficiency in Microsoft Excel, PowerPoint, and Word.
• Experience with CRM platforms and document management systems is a plus.
• Meticulous attention to detail and a commitment to delivering high-quality work.
• A collaborative, solutions-oriented mindset and a strong sense of ownership.
• Discretion and professionalism in handling confidential information.

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The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.