Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to provide dependable support to committee operations and program activities. This contract-to-permanent opportunity is ideal for someone who excels at coordination, communication, and keeping multiple priorities organized in a structured office setting. The person in this role will help ensure meetings, materials, and day-to-day administrative tasks are handled accurately and on schedule while contributing to a collaborative environment.

Responsibilities:

• Coordinate logistics for committee meetings and events, including scheduling, preparation, and support for both in-person and virtual sessions.

• Produce and organize meeting materials such as correspondence, spreadsheets, presentations, and packet documents for timely distribution.

• Develop flyers, brochures, and other outreach materials while assisting with internal and external communications as needed.

• Maintain calendars for assigned committees and help keep deadlines, meeting dates, and related activities on track.

• Provide general administrative support including data entry, document proofreading, call handling, and front-office assistance.

• Support meeting execution by managing remote communication tools such as Zoom and assisting with onsite event needs.

• Assemble, copy, and distribute program and governance materials with strong attention to accuracy and presentation quality.

• 2-3 years of experience in an administrative support role.
• Prior exposure to nonprofit, membership-based, religious, or faith-based organizations is preferred.
• Availability to work a Sunday through Thursday schedule.
• Strong organizational skills with a high level of accuracy in preparing, typing, and reviewing documents.
• Ability to manage multiple assignments, prioritize effectively, and meet deadlines consistently.
• Solid interpersonal skills and the ability to work well within a small, team-oriented office.
• Strong written and verbal communication skills.
• Proficiency with Zoom and other virtual meeting or online communication platforms.