Legal Secretary

Job Description

Full-time Legal Secretary needed in New Haven, CT. Four days on-site. Full benefits.

This opportunity offers the chance to join at an early stage and support the development of the firm’s US practice as a legal secretary within its Private Client team. Prior Trust & Estate and Private client planning preferred.

This is a key support role providing high-level administrative and organizational assistance to partners and lawyers, ensuring the efficient delivery of client work and day-to-day operations. This is an exciting opportunity to become part of an international law firm and support attorneys within a fast-paced, collaborative and professional environment.

Roles and Responsibilities

Attorney & Practice Support

Provide proactive administrative and legal support to attorneys and legal teams;

Manage complex calendars, scheduling meetings, conference calls and appointments across multiple time zones;

Coordinate domestic and international travel arrangements, including itineraries, accommodation and expense processing;

Prepare, format, proofread and amend legal documents, correspondence, presentations and reports;

Assist with document production, filings and execution processes;

Open new matters and assist with client onboarding procedures;

Organize and maintain electronic and hard copy filing systems in accordance with firm procedures;

Liaise with clients, external counsel, vendors and internal departments in a professional and confidential manner

Document & Transaction Support

Prepare engagement letters, legal documents and closing materials;

Assist with document management and version control;

Coordinate signature processes and manage execution copies;

Support preparation of presentations, pitches and business development materials;

Assist with printing, scanning, bundling and document distribution as required.

Team & Office Support

Support visiting attorneys and colleagues from international offices;

Coordinate meetings, conference room bookings and catering arrangements for client and internal meetings;

Receiving and sorting incoming mail where required;

Assist with wider office administration tasks where required;

Build strong working relationships across legal and business support teams;

Contribute positively to the collaborative culture of the office.

Skills and Experience

Previous experience working as a Legal Secretary, Legal Assistant or Executive Assistant within a law firm or professional services environment;

Experience supporting attorneys within Private Client;

Strong working knowledge of Microsoft Office Suite, including Word, Outlook, Excel and PowerPoint;

Experience with legal billing and document management systems desirable;

Preferred Skills

Excellent written and verbal communication skills, with the ability to present complex information in a clear and concise manner;

Proven ability to build and maintain effective working relationships with a wide range of stakeholders;

Demonstrates flexibility and adaptability in a fast-paced and changing environment;

Excellent organizational skills with the ability to effectively manage multiple priorities to tight deadlines;

Strong attention to detail and proofreading capability;

Professional, proactive and client-service orientated approach;

Demonstrates reliability and discretion, with the ability to handle confidential and sensitive information appropriately.