Administrative Assistant
$25 - $30 per hourVaco
Administrative Assistant
Irvine, CA, US On-site Vaco $USD 25 - 30 Contractor
About the Role: Our client is seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and help ensure the team stays organized and productive. This role is ideal for someone who enjoys being hands-on, thrives in a fast-paced environment, and takes pride in keeping things running smoothly behind the scenes. You'll play a key role in supporting multiple departments and acting as a central point of coordination for office needs.
Key Responsibilities:
- Provide day-to-day administrative support including data entry, document preparation, filing, and record management
- Answer and direct incoming phone calls, emails, and general inquiries in a professional and timely manner
- Manage calendars, coordinate meetings, and schedule conference rooms
- Assist with meeting logistics including preparing materials, coordinating catering, and setting up/breaking down meeting spaces
- Order, track, and maintain office supplies, kitchen inventory, and general office organization
- Coordinate shipments, deliveries, and mail distribution (incoming and outgoing)
- Support vendor coordination, service requests, and general office maintenance needs
- Assist with reporting, spreadsheets, and light data analysis in Excel
- Help onboarding new hires with basic office setup (workstations, supplies, etc.)
- Maintain a clean, organized, and professional office environment
- Take on ad hoc projects and administrative tasks as needed to support the broader team
Qualifications:
- 13 years of administrative, office support, or receptionist experience
- Strong organizational skills with a high level of attention to detail
- Ability to multitask, prioritize, and stay organized in a fast-paced environment
- Proficiency in Microsoft Office (Outlook, Excel, Word)
- Strong written and verbal communication skills
- Professional, proactive, and team-oriented mindset
- Ability to take initiative and work independently with minimal direction
Vacancy posted 4 days ago
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