Executive Assistant

Job Summary

Tact Tech Security Solutions is seeking a highly organized, proactive, and strategic Executive Assistant to serve as a trusted partner to the President & CEO. This role provides comprehensive executive-level administrative, operational, and strategic support while ensuring the efficient execution of executive priorities, organizational initiatives, and cross-functional organizational projects. The Executive Assistant serves as an extension of the President & CEO by managing executive workflows, coordinating high-priority initiatives, maintaining accountability across departments, and protecting executive time. The ideal candidate demonstrates exceptional professionalism, discretion, initiative, and the ability to anticipate needs in a fast-paced, high-growth environment. Essential Duties & Responsibilities Executive Support

Manage the President & CEO's calendar, schedule, and daily priorities

Coordinate internal and external meetings, conferences, networking events, and travel arrangements

Prepare daily agendas, executive briefings, itineraries, and meeting materials

Screen and prioritize incoming communications, correspondence, and requests

Draft, proofread, and edit professional emails, letters, reports, presentations, and business documents

Maintain strict confidentiality regarding sensitive business information

Anticipate executive needs while proactively identifying opportunities to improve efficiency

Executive Communications

Serve as the primary point of contact for executive communication

Coordinate communication between executive leadership, department managers, clients, vendors, government agencies, and business partners

Prepare executive correspondence and ensure timely follow-up on action items

Organize and maintain executive files, records, and confidential documentation

Ensure consistency and professionalism in executive communications

Project & Strategic Initiative Coordination

Coordinate executive initiatives and strategic projects across multiple departments

Develop and maintain project timelines, deliverables, and milestones

Monitor project progress and provide status updates to executive leadership

Assist with company-wide initiatives, including: Technology implementations

Operational improvement projects

Marketing initiatives

Standard Operating Procedure (SOP) development

Fleet and asset management projects

Training and organizational development programs

Identify project risks, obstacles, and opportunities for improved efficiency

Leadership Accountability

Track executive action items, leadership assignments, and organizational priorities

Follow up with department leaders regarding outstanding tasks and project deadlines

Maintain executive accountability dashboards, reports, and accountability tracking systems

Ensure commitments are completed accurately, on time, and aligned with organizational objectives

Meeting & Event Management

Coordinate executive meetings, leadership sessions, board meetings, and company events

Prepare agendas, presentations, meeting packets, and supporting documentation

Record and distribute meeting minutes and action items

Monitor follow-up tasks to ensure timely completion

Business Development Support

Assist with proposals, presentations, contracts, and client communications.

Maintain prospect databases and business development records

Coordinate networking opportunities, sponsorships, and community partnerships

Conduct research on prospective clients, competitors, and market trends

Support strategic planning initiatives and executive business development efforts

Administrative & Operational Support

Maintain executive filing systems, organizational records, and document management processes

Prepare spreadsheets, reports, executive dashboards, and performance metrics

Coordinate vendor communications and office administrative needs

Assist with budgeting initiatives, purchasing, and operational projects

Monitor office supply inventory and executive resources

Recommend process improvements that enhance organizational efficiency

Human Resources Support

Coordinate interview scheduling and candidate communications

Assist with onboarding coordination and employee documentation

Support executive recruiting initiatives and hiring activities

Coordinate employee training schedules and leadership development initiatives

Track licenses, certifications, compliance requirements, and renewal deadlines

Marketing & Executive Brand Support

Assist with executive presentations and marketing materials

Coordinate executive speaking engagements, networking events, and community outreach initiatives

Support company announcements, award nominations, and public relations efforts

Assist with social media planning, content coordination, and brand initiatives

Assist with executive social media planning, content coordination, and brand initiatives.

Required Qualifications

Minimum of three (3) years of experience supporting executives, business owners, or senior leadership

Exceptional written, verbal, and interpersonal communication skills

Strong organizational, planning, and time management abilities

Excellent attention to detail and commitment to accuracy

Demonstrated ability to manage multiple priorities in a fast-paced environment

Professional business etiquette and strong relationship-building skills

Ability to exercise sound judgment while handling confidential information

Strong analytical, critical thinking, and problem-solving abilities

Self-motivated with the ability to work independently and proactively

High level of professionalism, integrity, discretion, and accountability

Technical Skills

Proficiency with: Microsoft Office Suite

Google Workspace

Microsoft Teams

Monday.com

Canva

Adobe Acrobat

CRM platforms

Cloud-based document management systems

Scheduling software

AI productivity tools

Experience with ADP Workforce Now, WhenIWork, or similar workforce management software is preferred. Core Competencies

Successful candidates will demonstrate: Exceptional organizational skills

Professionalism and discretion

Initiative and accountability

Executive presence

Strong written and verbal communication skills

Adaptability and flexibility

Critical thinking and sound judgment

Attention to detail

Resourcefulness

Emotional intelligence

Customer service mindset

Ability to anticipate executive needs

Strategic planning and prioritization

Performance Expectations

Within the first 90 days, the Executive Assistant is expected to: Successfully manage executive scheduling, communications, and daily priorities

Establish organized executive workflows and administrative systems

Implement project tracking and leadership accountability systems

Coordinate executive follow-up and organizational reporting

Reduce administrative burden through proactive planning and execution

Build collaborative working relationships across departments and leadership teams

Improve operational efficiency through strategic coordination and process improvements

Benefits

Tact Tech Security Solutions offers the following benefits to the Executive Assistant: Competitive salary and performance incentives

401(k) retirement plan

Life, accidental death, and dismemberment insurance

Training and career development opportunities

Opportunities to shape training, compliance, and operational excellence across the company

A positive and collaborative work environment

Uniforms and equipment provided

Physical & Work Requirements

Office-based role requiring extended periods of sitting and computer use

Occasional lifting of office supplies or files may be required, up to 20 pounds

Frequent use of computers, phones, and other office equipment

Ability to travel locally for meetings, networking events, or company functions as needed

Ability to perform tasks with attention to detail under time-sensitive conditions

Ability to perform performance-related work as assigned, consistent with the physical, cognitive, and operational demands of the role

Employment Eligibility Candidates must be authorized to work in the United States without sponsorship.

Employment eligibility verification will be completed as required by law.

Tact Tech Security Solutions does not offer visa sponsorship for any employment-based visas.

Equal Opportunity Statement Tact Tech Security Solutions is an Equal Opportunity Employer. We are committed to maintaining a diverse and inclusive workplace and do not discriminate based on any protected status under applicable law.