Financial Aid Counselor II - Office of Scholarships and Financial Aid

Job Posting Title:Financial Aid Counselor II - Office of Scholarships and Financial Aid-Hiring Department:Office of Scholarships and Financial Aid-Position Open To:All Applicants-Weekly Scheduled Hours:40-FLSA Status:Exempt from FLSA-Earliest Start Date:Immediately-Position Duration:Expected to Continue-Location:UT MAIN CAMPUS-Job Details:General NotesMust be eligible to work in the United States on a full-time basis for any employer.PurposeThe Financial Aid Counselor II provides routine financial aid counseling and processing support by applying established federal, state, and institutional policies and procedures. This position is responsible for the consistent execution of standard workflows related to advising, eligibility review, and aid awarding, ensuring accuracy, compliance, and responsive, student-focused service. The Student Financial Aid Officer works under general guidance as part of the Office of Scholarships and Financial Aid (OSFA), serving as an active and engaged contributor while collaborating across the office to support service delivery and referring complex or non-standard cases for advanced review.ResponsibilitiesStudent and Campus Partner Support. Responds to inquiries from students and campus partners via telephone and email regarding eligibility criteria, application requirements, submission deadlines, and award status; provides guidance on required documentation and next steps in accordance with established policies, procedures, and resources. Manages inquiries through Salesforce case assignments, including intake and timely resolution of inquiries and escalations, while maintaining accurate documentation and adherence to established service standards and response timelines.Financial Aid Processing and Awarding. Process financial aid applications and documentation in accordance with defined policies, procedures, and system workflows. Verify applicant information, review documents for completeness, resolve routine eligibility issues, and package and award federal, state, and institutional aid using automated systems and standard guidelines. Apply working knowledge of Title IV, state, and institutional regulations to support compliant financial aid processing.Compliance, Eligibility, and Operational SupportMaintain accurate records, forms, and documentation, including updating student records and tracking outstanding requirements. Identify discrepancies or conflicting information and refer complex or non‑standard cases for advanced review. Support required reporting and system processes to ensure accurate disbursement and operational efficiency.Office Collaboration and Professional DevelopmentParticipates in coordinated service delivery across the Office of Scholarships and Financial Aid, working within an assigned team while contributing to office-wide collaboration. Supports workload distribution, follows established procedures, and engages in cross-training to ensure service continuity. Maintains current knowledge of financial aid policies, systems, and service standards through required training and applies learned guidance to assigned responsibilities.Other duties as assigned.Required QualificationsBachelor’s degree with at least 2 years of experience in student financial aid, student personnel, student services, or a related field. Education may be substituted with experience on a year-for-year basis. Strong organizational, communication, and time‑management skills with the ability to manage multiple priorities in a fast‑paced environment. Must be detail‑oriented, student‑focused, and able to follow established procedures while referring complex cases as appropriate. Proficient in Microsoft Word and Excel, with the ability to learn new financial aid systems. Availability for evening and weekend events and occasional overnight travel required. Employment is contingent upon compliance with UT Austin conflict of interest policies, including divestment of student loan lender holdings (excluding mutual funds), and maintaining good standing on federal student aid obligations.Preferred QualificationsMore than the above qualifications. Demonstrated advanced knowledge of state and federal financial aid programs. Demonstrates strong attention to detail, effective communication skills, and professionalism in managing competing priorities in a moderate- to fast-paced environment. Prioritizes workload, manages multiple assignments, and remains productive amid frequent interruptions. Delivers routine presentations as needed. Bilingual proficiency (e.g., Spanish or American Sign Language) preferred. Knowledge of The University of Texas at Austin policies and procedures and experience with Oracle Student Financial Planning, Salesforce, Power BI, and The University of Texas at Austin legacy systems.Salary Range$45,000 + depending on qualificationsWorking ConditionsMay work around standard office conditionsRepetitive use of a keyboard at a workstationWork is performed primarily in an on‑site office environment and includes frequent interaction with students, staff, and external partners in person, by phone, and through electronic communication. Regular in‑person presence is expected to support operational needs and student services.A hybrid work arrangement may be considered on a limited basis with supervisory approval, based on demonstrated experience, job responsibilities, performance, and departmental needs.Position requires prolonged periods of sitting, extensive use of a computer and multiple software applications, and work in a shared workspace with frequent interruptions. Periods of increased workload and time‑sensitive deadlines may occur, requiring sustained attention to detail and the ability to manage.Required MaterialsResume/CV3 work references with their contact information; at least one reference should be from a supervisorLetter of interestImportant for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.-Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.-Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.-Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.-Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.-Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.-Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.-E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:E-Verify Poster (English and Spanish) [PDF]Right to Work Poster (English) [PDF]Right to Work Poster (Spanish) [PDF]-Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. #J-18808-Ljbffr University of Texas