Executive Assistant

Job Description

Job Description

Charlie Gilmur with Robert Half is searching for an experienced and resourceful Executive Assistant to provide high-level support to senior leadership in Oregon. This role is ideal for someone who brings strong organizational discipline, communicates with professionalism, and keeps shifting priorities on track in a fast-moving business environment. The successful candidate will serve as a dependable partner to executives by coordinating logistics, preparing materials, and helping leadership stay focused on critical objectives.

Responsibilities:

• Oversee demanding executive calendars by arranging appointments, confirming priorities, and adjusting schedules to address changing business needs.

• Plan and manage travel logistics for leaders, including flights, lodging, ground transportation, itineraries, and related expense documentation.

• Draft, edit, and format business correspondence, presentations, reports, and briefing materials for meetings and leadership communications.

• Coordinate internal and external meetings, leadership offsites, board-related sessions, and special events to ensure smooth execution.

• Monitor follow-up items, milestone dates, and ongoing initiatives so executives remain informed and prepared on key commitments.

• Review incoming messages and requests, route matters appropriately, and bring urgent issues to leadership attention when needed.

• Handle sensitive company and personnel information with a high level of discretion and professionalism.

• Provide administrative and project support across teams while assisting with general office coordination as business needs evolve.

Please reach out to Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013516130

• At least 3 years of experience in an Executive Assistant, Senior Administrative Assistant, or comparable support role.
• Demonstrated success providing direct support to C-suite leaders, vice presidents, or other senior executives.
• Strong ability to manage multiple priorities, stay organized, and meet deadlines in a fast-paced setting.
• Excellent written and verbal communication skills with the ability to produce clear, well-structured documents.
• Advanced knowledge of Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Proven ability to work with confidential information while exercising sound judgment and discretion.
• Strong attention to detail, problem-solving skills, and experience coordinating meetings, travel, and executive communications.