Administrative Assistant III

Job Description Job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may also include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Responsibilities Communicates with executives and line management to gather and convey relevant information Answers manager’s phone line, documenting accurate messages, and handling calls with appropriate judgment Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems Required Qualifications Two years of experience providing administrative support at the senior management level Excellent time‑management, multi‑tasking, and prioritization skills Advanced skills in Outlook and other MS Office programs Deep knowledge of software applications including Concur, Visio, Tableau, etc. Highly organized with strong attention to detail Ability to work effectively under pressure and time constraints Strong written and verbal communication skills, with a demonstrated ability to interface with all levels of leadership Desired Qualifications Experience in Preferred Business Bachelor’s/Undergraduate degree preferred Skills Administrative Services Attention to Detail Customer and Client Focus Planning Prioritization Adaptability Collaboration Event Planning Office Administration Problem Solving Facilities Management Oral Communications Recording/Organizing Information Research Written Communications Minimum Education Requirement High School Diploma / GED / Secondary School or equivalent Shift 1st shift (United States of America) Hours Per Week 40 Pay Transparency details US - CT - East Hartford - 101 E River Dr - One Riverview Square (CT2550) US - MA - Springfield - 1414 MAIN ST - ONE MONARCH PLACE (MA9414) US - NJ - Iselin - 194 WOOD AVE S (NJ7550) US - NY - New York - 1114 Avenue Of The Americas - Grace (NY1544) Pay Range $25.00 - $52.34 hourly pay, offers to be determined based on experience, education and skill set. Predictable pay This role is compensated with a base salary and is not incentive eligible. Benefits This role is currently benefits eligible. We provide industry‑leading benefits, access to paid time off, resources and support to our employees so they can make a genuine impact and contribute to the sustainable growth of our business and the communities we serve. #J-18808-Ljbffr