Administrative Assistant II

JOB DESCRIPTION: We are recruiting for an Administrative Assistant II to join our team in Temecula, CA. In this role, you will provide primary administrative and overall support and coordination for the Abbott Vascular Divisional Vice President, Quality. You will also complete special assignments and projects as required to enable efficient departmental operations. What You’ll Work On: Assist the Divisional Vice President with meeting arrangements, calendar management, travel arrangements, expense reimbursement, and invoice processing. Lead, organize, and manage all details related to event planning for corporate onsite and offsite meetings. Create, edit, review, proofread, and manage complex documents, spreadsheets, and presentations requiring aggregation of materials and input from multiple stakeholders; demonstrated proficiency in MS Excel and PowerPoint is essential. Submit invoices for payment processing in a timely manner. Create polished executive presentations and develop departmental communications such as organizational announcements; maintain and update the SH org charts monthly. Provide general office support, including mail distribution, answering telephones, filing, catering, and ordering supplies. Support new hire onboarding and serve as a team member of various employee engagement projects. Prepare and update reports, memoranda, and correspondence as required. Apply a high level of attention to detail and organization to ensure quality work products and adherence to deadlines; exhibit self‑motivation and the ability to perform professionally under pressure and with limited direction. Lead special projects as assigned. Perform other related duties and responsibilities on occasion as assigned. Required Qualifications: High School or GED diploma. 3+ years of senior‑level administrative experience, including providing administrative support and project coordination for senior leaders. Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Strong verbal and written communication skills with the ability to communicate effectively at all organizational levels. Compensation: $23.55 – $47.15 per hour (pay range may vary by location). Location: United States – Temecula: Building E – TE Job Family: Administrative Support Division: AVD Vascular EEO Statement: Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans. EEO is the Law – English: English PDF EEO is the Law – Español: Spanish PDF #J-18808-Ljbffr