Senior Administrative Assistant - Nephrology

Administrative Assistant for Division of Nephrology

Under general direction, perform routine and advanced administrative duties for the Division of Nephrology requiring considerable skill and in-depth knowledge of organizational policies and procedures.

Primary Responsibilities

Support faculty, advanced practice providers, and staff by anticipating and initiating action regarding administrative functions.

Coordinate and lead projects and track status/progress

Coordinate and maintain schedules, meetings, and tasks associated with meetings; appointments; and travel itineraries; as well as maintain calendars for assigned faculty and staff.

Assist with curriculum vitae maintenance and updating of the Faculty Collaborative Database

Use complex functions of a variety of computer applications and technology. Maintain programs and troubleshoot problems as needed

Screen telephone calls, faxes, assist visitors, and resolve complex inquiries

Collaboratively share group functions with other administrative team members

Compose, proofread, and format general and clinical correspondence and documents as needed, including preparing and composing confidential correspondence. Proofread documents for accuracy and correctness

Distribute mail and organize filing systems accurately maintaining records

Process payment requests, requisitions, and invoices

Compile data and information from multiple sources to prepare reports

Knowledge Skills Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. This includes proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Experience in Epic medical records system. Advanced technology skills, including understanding of both Microsoft and Apple operating systems. Experience in using web-based applications. Organization, time management, interpersonal, communication, and problem-solving skills.

Qualifications

Appropriate experience may be substituted on equivalent basis.

Minimum Required Education: High school diploma

Minimum Required Experience: 5 years of experience

Preferred Education: Bachelor's Degree

Preferred Experience: 5 years of experience in a support role with 2 or more years supporting executive professionals or in an academic or healthcare setting

Physical Requirements

Work requires occasionally lifting moderate weight materials, standing, or walking continuously.

Work Environment

Occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Work is performed in an environmentally controlled environment.

Sensory Acuity

Ability to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.

Classification

FLSA Status Non-Exempt

FLSA Test Administrative

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options

403B Retirement Package

Competitive Vacation and Paid Holidays offered

Tuition Reimbursement

Paid Parental Leave

Employee & Family Assistance Program (EFAP)

Pet Insurance

On campus Fitness Facility, offering onsite classes

Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.