Senior Administrative Assistant - CIBMTR

Job Title

Within a team environment supports the Center for International Blood and Marrow Transplant Research (CIBMTR) Faculty and Staff on a wide range of advanced administrative duties including coordination of all administrative functions, meeting agendas, schedules, researching and preparing materials, and serving as a key point of contact.

Primary Responsibilities

Serve as primary support for coordination of events, appointments, meetings, travel itineraries and related arrangements for Faculty and Staff. This includes communication/arrangements with the National Marrow Donor Program (NMDP) Affiliate CIBMTR office as well as the Blood and Marrow Clinical Trials Network Program (BMT CTN) and international partners within the CIBMTR network.

Serve as a key point of contact for a variety of audiences and independently compose e-mail and other correspondence in response to routine inquiries. Greet visitors and determine access and expertly handle all inquiries taking care to listen and build rapport when assisting them for the CIBMTR.

Maintain the highest level of confidentiality regarding all sensitive management issues dealt with at the CIBMTR.

Use complex functions of a variety of computer applications and software packages to include MS Word, Excel, Outlook and PowerPoint.

Read and analyze incoming memos, e-mails, reports and other submissions in order to determine their significance and their distribution plan.

Create presentations, forms design and creation, minutes, letters, memos, etc. This will include researching/compiling data.

Develop constructive and cooperative working relationships with key resources and maintain those relationships over time.

Coordinate and maintain calendar of events, appointments, meetings, and travel itineraries for assigned staff.

Maintain operation of office equipment such as changing toner and order and track office supplies.

Process payment requests, requisitions, and invoices.

Greet and direct visitors providing factual information.

Provide general office support to include incoming mail distributions, process outgoing mail, maintain general office equipment such as printers and copier/fax machine.

Perform other duties as assigned.

Knowledge Skills Abilities

Knowledge of computers, administrative procedures, customer service standards, collaboration, and information management.

Organization, time management, interpersonal, communication, and problem solving skills.

Qualifications

Appropriate experience may be substituted on equivalent basis.

Minimum Required Education: High school diploma

Minimum Required Experience: 5 years of experience

Preferred Education: Bachelors degree

Preferred Experience: Administrative experience in a medical or research environment

Why MCW?

Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options

403B Retirement Package

Competitive Vacation and Paid Holidays offered

Tuition Reimbursement

Paid Parental Leave

Employee & Family Assistance Program (EFAP)

Pet Insurance

On campus Fitness Facility, offering onsite classes

Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.