Administrative Assistant

Administrative AssistantA privately held commercial real estate ownership group is hiring an Administrative Assistant to support day-to-day office operations. This role is ideal for someone who is highly organized, consistent, and enjoys being the person who keeps details, documentation, and schedules running smoothly in a professional office environment.Duties:Provide day-to-day administrative support by handling phone coverage, greeting visitors, responding to routine emails, and assisting with general office coordination as needed.Support meetings and scheduling by managing calendars, coordinating appointments, setting up conference rooms, taking detailed notes, and distributing follow-ups/action items when requested.Maintain accurate records and documentation by filing/organizing documents, scanning and digitizing paper files, preparing correspondence and reports, and ensuring information is easy to locate and consistently maintained.Assist with data entry and tracking by updating spreadsheets/databases, maintaining logs, and supporting internal reporting needs with strong attention to detail.Coordinate office logistics by managing mail/shipping (FedEx and other carriers), monitoring office supplies and ordering as needed, and serving as a point of contact for office vendors (cleaning, IT, maintenance).Provide basic office equipment support by assisting with light troubleshooting for common issues (printers, phones, conference room setup) and escalating as needed.Requirements:Must have strong administrative experience, prior experience supporting commercial property management teams highly preferred.Proficiency with Microsoft Office (Word, Excel, Outlook/email); Google Workspace familiarity is a plus.Strong organizational skills and attention to detail, with the ability to keep documentation and processes consistent and reliable.Clear written and verbal communication, including comfort drafting/editing emails, memos, and basic reports.Ability to prioritize, multitask, and follow through in a steady, professional office environment.