Legal Assistant

Administrative Support SpecialistWork Location: Manatee County Administration Building: 1112 Manatee Avenue West, Bradenton, Florida 34205Work Hours: Monday - Friday, 8:00am - 5:00pmProvides administrative support for one or more Assistant County Attorneys. Performs complex clerical work primarily legal in nature in the administration and operation of the County Attorney's Office.Working ConditionsIndoor office environment. High noise environment while performing certain responsibilities. Sitting for long periods of time and working on a computer. Lifting boxes or supplies weighing up to 10 pounds.Job DescriptionEssential Functions:These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.Provides administrative support to one or more Assistant County Attorneys.Maintains calendars for attorneys, coordinates and schedules meetings, depositions, hearings, witness preparation.Drafts general correspondence and emails.Maintains case files.Prepares and assembles hearing notebooks.Prepares drafts of documents, including, but not limited to, notices of appearance, notices of hearings, notices of taking depositions, and subpoenas.Proofs documents.Prepares forms and compiles back up material to process requests for approval of education, training, and travel, and payment of vendors.Maintains various legal databases.Performs such other duties or related work (including weather or extreme emergency tasks) as the County Attorney may assign or require.Minimum QualificationsHigh school diploma or equivalent.Three (3) or more recent and consecutive years of law office experience performing high quality legal duties.Valid driver's license required with valid Florida driver's license required within 30 days of hire.Equivalent combinations of education and experience may be considered.MoreAssociate's degree with legal course work is highly desired.Able to prioritize tasks, deal effectively with competing and changing priorities, and meet deadlines.Accurate, detail-oriented, and organized.Able to analyze and resolve problems and situations.Good working knowledge and understanding of current state and federal court procedures and policies including virtual hearings and mediations.Good working knowledge and understanding of business English, spelling, and proper grammar.Strong verbal and written communication and general math skills required.Proficient in effectively using modern business and legal software including current Windows operating system, e-mail systems, electronic calendaring and scheduling, word processing programs, metadata screening software, and filing pleadings in either state or federal courts utilizing e-filing and other applications required to perform job duties.Good interpersonal skills in order to interact professionally and effectively with staff, management, the general public, and other stakeholders.Able to explain facts, policies, and practices.This position has been designated by the Board of County Commissioners as serving at the will and pleasure of the County Attorney. Employees so designated may be terminated at any time with or without cause.Veterans PreferenceIn accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families.EEO/ADA StatementManatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at View phone number on click.appcast.io.Drug-Free WorkplaceManatee County Government is a drug-free workplace in accordance with Federal and Florida Law.Emergency Response/Recovery ActivitiesAll employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.BenefitsFull Time Positions Employee Assistance Program (EAP):ComPsych – offers all employees and their family members with emotional, financial, legal, and work/life balance support.LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.Five (5) free visits annually for employees and covered family members.Wellbeing Benefits:Wellness/Health Coaches (5 Free per year)On-site Fitness Centers for you and your dependents with 24/7 accessPersonal Training (5 Free per year)Pharmacy TechnicianGroup Fitness ClassesMusculoskeletal Physical Therapy ManagementDiabetes Care ProgramRegistered Dietician (5 Free per year)Massages with licensed therapist (small copay)Miscellaneous Benefits:Workers' CompensationTraining/SeminarsPremium Pay Differentials/Career LaddersGovernment employee discounts at many retailers and attractionsAccess to Manatee County Library Services (books, digital services, tools, museum passes).Paid Time Off:12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.Three (3) Personal HolidaysPersonal Sick LeaveFamily Sick LeaveSick Leave Bank (Donated Hours)Professional Medical Appointment LeaveBereavement LeaveMilitary LeaveMilitary Training LeaveFMLAVacation Award: Applies to employees regularly scheduled to work 8 hours per day/40 hours per week. Years of Service Vacation Days 0-5 16.25 days 6-10 19.50 days 11+ 22.75 days Eligible employees may earn an additional 2 days of vacation through participation in the Manatee Thrives programInsurance:Award-winning Health Plan with deductibles as low as $0.Dental InsuranceVision InsurancePrescription InsuranceLife Insurance (6 times salary at low cost)Long-term and Short-term Disability InsuranceRetirement:Florida Retirement System (FRS) with Pension Plan and Investment Plan options.457b Tax Deferred and ROTH account options through Voya.FRS WebinarsFree financial guidance with licensed, non-commissioned financial plannerCareer Wellness:Professional Leadership ProgramsInstructor-Led and eLearning TrainingPremium Pay Differentials/Career LaddersCareer CounselingToastmastersNetworking Membership (Manatee Chamber of Commerce, Lakewood Ranch Business Alliance)Employee Recognition Programs with monetary and time-off awardsEducation Benefits:Tuition Reimbursement eligible after six (6) months of Public Service, including GED reimbursement.Continuing Education support through Training/Seminars and Premium Pay Differentials/Career Ladder.Public Service Loan Forgiveness (PSLF)Flexible Spending Account:Options for Health Care and Dependent Care Spending Accounts providing pre-tax savings.Permanent Part Time - BenefitsEmployee Assistance Program