Administrative Associate: Center for Transportation Research, Nashville - UTK

This full-time position through the Center for Transportation Research (CTR) will be funded through a grant from the Tennessee Department of Transportation (TDOT). The position will be located at TDOT Headquarters in Nashville and will consist of a combination of administrative, recruitment, event coordination, and logistical assistance for the TDOT’s Planning Division. Responsibilities Serving as the division’s receptionist. Managing calendars for executive and managerial staff and coordinating internal and external meetings, often requiring coordination with other staff. Assisting staff with TDOT authorization forms. Assisting the Division Managers with updates to the division’s website sections, including staff, projects, and contact information, and ensuring new/updated pages are compliant and use the correct template provided by TDOT IT. Networking and coordinating with various TDOT support divisions (General Services, Information Technology, Programming) and external partners (FHWA/Data Consultants) to provide Planning staff with necessary equipment and software. Assisting with staff onboarding and ensuring new staff receive essential employment materials such as badges, parking passes, computer and IT equipment, etc. Interacting with supply and service vendors and serving as point of contact for space, equipment, and facility issues; negotiating contract terms for existing equipment (plotters, printers, cell service), creating requisitions and purchase orders, and processing invoices. Managing a tracking system for all internal and external data requests received by the Planning Division related to transportation, data analysis, GIS, traffic counts, and maps. Establishing a tracking system that manages public comments sent to the TDOT Commissioner, coordinating responses with appropriate technical contacts and meeting strict response-time deadlines. Providing financial support by processing certain invoices for the Planning Division and overseeing state credit card payments for various items such as sponsorships, registration dues, and venue rentals. Compiling and preparing quarterly reports detailing Division activities and billing reports for TDOT Finance that show all Division expenditures. Qualifications Required Qualifications High school diploma and four years of relevant experience, or an equivalent combination of education, training, and experience. Knowledge of Microsoft Office 365 products. Ability to work independently and in a multidisciplinary team environment. Ability to work effectively with a wide range of constituents in a diverse community. Ability to gather data, compile information, and prepare reports. Ability to travel within the state as needed; valid driver’s license required. This position will not be fully remote. Preferred Qualifications Associate’s degree in business or a related field with two years of office experience, or bachelor’s degree in business or related field with one year of office experience. Knowledge of transportation practices. Experience with Tennessee systems such as Edison. Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status. Work Location Location: Nashville, TN Hybrid Compensation And Benefits UT market range: MR 5 Find more information on the UT Market Range structure here Find more information on UT Benefits here #J-18808-Ljbffr University of Tennessee - Knoxville