Administrative Assistant 3

Position Details

Position Information


Job Title
Administrative Assistant 3


Campus
Ankeny Campus, IA


Job Number
26-C36


Employment Date
As soon as possible.


Job Category
Support Staff Positions


Application & Position Contact Information


Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io for information concerning the application process. Scott Schultz at View phone number on click.appcast.io or View email address on click.appcast.io for information concerning the position or your status once the position has closed.

Posting Detail Information


Salary Information


HIRING RANGE: $23.38-$25.44 per hour based on experience.
Pay Grade: CG

Job Summary


Perform high level administrative support of considerable difficulty, diversity, scope, depth and confidentiality in assisting the office of the Executive Academic Dean of Math & Science/Animals, Agriculture & Natural Resources and/or other department staff in carrying out responsibilities. Support the daily operations of the office including processing of academic course schedules, instructor workloads and timekeeping, purchasing requisitions, and invoice processing.

Essential Functions


Serve as liaison between the administrator, departmental staff, and college departments. May serve as an office manager providing work direction to work study, student and/or non-regular employees.

Prepare and process personnel and payroll documents, maintain attendance records, and monitor leave usage. Prepare or review and process work orders, purchase orders, expense reports, and requests for pays; order and maintain supplies.

Greet and screen office visitors and callers, resolving matters or making referrals as appropriate. Maintain appointment schedules and make time commitments and travel arrangements. Plan and schedule meetings involving internal and external participants.

Assist in budget preparation by gathering fiscal data and compiling projections. Maintain budget accounts, monitor expenditures, and initiate budget and journal transfers.

Compose or prepare correspondence, minutes, reports, statistical documents, class schedules, faculty loads, etc. Read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational files.

Perform other duties as assigned.

Required Qualifications


High school graduate or equivalent.
Three years of clerical or general office experience. (Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester credits are equivalent to six months of experience).
Strong communication skills.
Ability to plan, organize and manage time.
Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from varied backgrounds.
Knowledge of current software applications.

Desired Qualifications


Demonstrated proficiency with Microsoft Excel.
Experience in an educational institution.
Post-secondary education in a related area.

Physical Requirements

Constant:

• Sit

Occasional:

• Lift Floor to Waist < 10 lbs
• Carry < 10 lbs x 100 ft
• Push/pull horizontal 10 lbs x 18 in
• Lateral Pinch
• Forward reach
• Crouch
• Neck Flexion, Extension & Rotation
• Fine Motor Coordination
• Hand & Foot Coordination
• Stand
• Ability to be Mobile

Mobility accommodations will be reviewed on a case-by-case basis and determined by the essential functions of this position.

Physical Demand Category
Light


Post offer, Pre-Employment Physical Test
N/A


Work Schedule


Monday-Friday, day hours.

Posting Date
06/19/2026


Deadline for Submitting Applications
06/29/2026


Open Until Filled
No


Special Instructions to Applicants


DMACC is an Affirmative Action/Equal Employment Opportunity employer. Individuals with disabilities desiring a reasonable accommodation in the application process should notify Human Resources at View phone number on click.appcast.io or by email View email address on click.appcast.io.

THIS VACANCY REQUIRES: 1) A complete DMACC Employment Application in English (personal information, educational history, employment history, and supplemental questions). Incomplete applications and commenting "See Resume" will not be accepted. The application form will be used to screen applicants for required qualifications and for salary placement of finalist(s). Please include all relevant work experience. 2) Attachment of transcripts to your electronic application (if required). Transcripts must include the applicant's name and degrees conferred. Scanned copies are acceptable.

Must be legally eligible to work in the United States without employer sponsorship.

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