Clinical Administrative Coordinator 124156

Clinical Administrative Coordinator 124156 Equity Staffing Group is seeking an experienced and highly organized Clinical Administrative Coordinator to support a busy gastroenterology practice in Laguna Hills, CA. This position is responsible for coordinating colonoscopies, EGDs, and other GI procedures while ensuring all scheduling, insurance authorization, patient documentation, and pre-operative requirements are completed accurately and on time. The ideal candidate will have previous healthcare scheduling experience, strong knowledge of Epic, and the ability to provide excellent service while managing multiple providers, patients, and procedure schedules. Key Responsibilities Schedule colonoscopies, EGDs, and other GI procedures based on provider orders, physician availability, facility availability, and patient needs. Review provider orders to ensure all required information is complete prior to scheduling. Coordinate procedure dates and times with physicians, patients, endoscopy centers, and other clinical staff. Coordinate anesthesia scheduling when required. Manage provider and procedure schedules while helping maximize procedure block utilization. Handle cancellations, rescheduling requests, and patient waitlists. Confirm patient demographics, contact information, and insurance coverage. Obtain and track prior authorizations for procedures. Verify insurance eligibility and benefits using payer portals. Coordinate medical clearances, lab results, testing, and other pre-procedure requirements. Communicate with patients regarding procedure dates, arrival times, preparation requirements, and pre- and post-procedure instructions. Answer patient questions regarding scheduling and procedure logistics. Document all patient communications accurately in the electronic medical record. Maintain complete and accurate patient records, including registration forms, consents, insurance information, and other required documentation. Prepare surgical/procedure packets and ensure required documentation is available prior to procedures. Promptly update schedules when changes occur and communicate changes to patients, providers, facilities, insurance teams, and other appropriate staff. Collaborate closely with physicians, clinical teams, administrative staff, and procedure centers. Required Qualifications Previous experience with healthcare procedure or surgery scheduling. Experience scheduling GI procedures such as colonoscopies and EGDs strongly preferred. Experience with Epic EMR and healthcare scheduling/documentation systems. Knowledge of insurance verification, eligibility, benefits, and prior authorization processes. Strong computer and data-entry skills. Excellent verbal and written communication skills. Strong organizational skills with exceptional attention to detail. Ability to manage multiple schedules, deadlines, and patient needs simultaneously. Ability to prioritize urgent scheduling requests and adjust quickly to schedule changes. #J-18808-Ljbffr Equity Staffing Group