Executive Assistant

The Client

Our client is a growing real estate investment and lending platform focused on providing financing solutions within the land acquisition and development space. As a relatively new and rapidly expanding organization, the firm offers the opportunity to join a highly entrepreneurial, collaborative, and close-knit team during an exciting stage of growth. With a hands-on leadership group and a culture that values initiative, the organization is seeking someone eager to become a true partner to the business and help build processes as the company continues to scale.

The Role

Our client is seeking an Executive & Legal Assistant to support senior leadership while playing a key role in transaction coordination, legal documentation, operational projects, and office administration. This is a highly visible position that combines executive support, transaction management, and legal administrative responsibilities, making it ideal for someone who enjoys variety, takes ownership, and thrives in a fast-paced environment.

Key responsibilities include:

• Complex calendar management and meeting coordination
• Heavy domestic travel planning and logistics
• Expense management and reporting for senior leadership
• Executive correspondence and communication support
• Project coordination, follow-up, and action item tracking
• Managing highly confidential information with discretion
• Coordinating contracts, agreements, approvals, and signature processes
• Organizing, maintaining, and tracking legal and transaction-related documentation
• Supporting real estate transaction workflows and monitoring key milestones and deadlines
• Liaising with title companies, escrow teams, outside counsel, lenders, and other external stakeholders
• Managing document routing, execution, filing, and recordkeeping processes
• Supporting office operations, vendor relationships, and administrative functions
• Assisting with team events, employee gatherings, and culture-building initiatives
• Helping establish and improve processes, procedures, and best practices as the business grows

The Candidate

The ideal candidate is a proactive, adaptable professional who thrives in a fast-paced, entrepreneurial environment. They are highly organized, detail-oriented, and comfortable balancing executive support, legal administration, and transaction-related responsibilities simultaneously.

Qualifications include:

• 3 to 5+ years of Executive Assistant, Legal Assistant, Transaction Coordinator, or related experience
• Strong calendar management, travel coordination, and administrative support experience
• Exceptional discretion and ability to manage confidential information
• Outstanding organizational skills with strong attention to detail and follow-through
• Excellent written and verbal communication skills
• Ability to anticipate needs, solve problems proactively, and stay several steps ahead
• Comfortable operating in a small, highly collaborative team environment
• A willingness to learn, take initiative, and wear multiple hats

Preferred experience includes:

• Experience within real estate, development, lending, financial services, title and escrow, or related industries
• Exposure to contracts, legal documentation, transaction coordination, and approval processes
• Experience supporting real estate transactions or other document-intensive workflows
• Experience working within smaller, growing, or entrepreneurial organizations

Compensation & Benefits

• Base salary target of $70,000-$80,000
• Comprehensive benefits package, including medical coverage and standard employee benefits
• Opportunity to help build a newly created role from the ground up
• Direct exposure to senior leadership and strategic business initiatives
• Strong long-term growth potential within a growing organization
• Collaborative, supportive, and highly entrepreneurial team culture
• Meaningful ownership across executive support, legal administration, transaction coordination, and operational projects

Joss Search is proud to be an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants and encourage applications from individuals of all backgrounds.