Accounts Receivable Accountant

Accounts Receivable Accountant

Reports To: Controller (Day-to-day guidance provided by Senior AR Accountant)

Status: Full-time Exempt

Location: Los Angeles (Little Tokyo Office)

Hours of Operation: Monday Friday (one day in office)

Salary Range: $75,000.00 $85,000.00 (based on experience and qualifications)

Are you passionate about giving back to your community and making a lasting difference in the lives of young people?

Woodcraft Rangers opened its doors in Los Angeles in 1922 and began its mission of guiding young people as they explore pathways to purposeful lives. As a progressive organization, Woodcraft has always been responsive to the evolving needs of the communities served, and is notably inclusive, youth-led, and rooted in the Woodcraft Way, a holistic framework that develops body, mind, spirit, and service. Continuously at the forefront of expanded learning opportunities, Woodcraft Rangers has a rich history of making a significant impact in the greater Los Angeles area, believing that all youth are innately good, deserve the opportunity to realize their full potential, and should be an active participant in defining their own path.

Woodcraft Rangers provides TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. In the past few years, Woodcraft has expanded its menu of services beyond traditional afterschool programs and summer camps to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. Additionally, we offer LifeCraft, a college and career advancement program to support the development of approximately 2,000 staff. Today, Woodcraft Rangers serves more than 30,000 youth ages 4 to 18 each year across 150 plus Title I schools in Los Angeles, San Bernardino, and Riverside counties, and continues to expand its reach.

The ideal AR Accountant is a precise, dependable accounting professional who understands that every invoice they send and every payment they track directly supports Woodcraft Rangers' programs and the youth the organization serves. They are organized, deadline-driven, and committed to getting the details right. They thrive in a collaborative environment, welcome mentorship from senior staff, and bring a genuine desire to grow their skills and contribute to a high-performing finance team.

Why Work for Woodcraft Rangers:

• Competitive salary commensurate with experience and qualifications
• Paid vacation & sick time generous time off to recharge
• Lifecraft program free college & career advancement for all staff
• Upward mobility promote-from-within culture
• Health, dental & vision comprehensive benefits coverage
• 403(b) retirement plan invest in your future
• Pet insurance because your whole family matters
• Mission-driven work impact 30,000+ young people annually

Role Overview:

We are seeking a detail-oriented and motivated Accounts Receivable Accountant to join the Finance & Accounting team at Woodcraft Rangers. This role supports the accurate and timely preparation of invoices, tracking of incoming payments, and reconciliation of receivables activity in support of the organization's revenue operations.

The AR Accountant works closely with the Senior AR Accountant and collaborates with program and grants staff to ensure that all billings are accurate, complete, and submitted on time. This is an excellent opportunity for an accounting professional looking to develop their skills in a mission-driven organization that makes a real difference in communities across Los Angeles.

Responsibilities:

• Prepare and issue invoices to funders, school districts, government agencies, and other payers in accordance with contract terms, billing schedules, and organizational policies
• Ensure all invoices include accurate program data, billing periods, rates, and supporting documentation as required by each funding source
• Submit invoices through approved billing portals, email, or other required channels in a timely manner per established deadlines
• Coordinate with program and grants staff to gather the data, attendance records, and supporting documentation needed to complete accurate billings
• Maintain a billing log or tracker to ensure all expected invoices are issued and none are missed or delayed
• Monitor incoming payments and apply cash receipts accurately to the correct invoice, program, and fund
• Track outstanding invoices and flag aging receivables to the Senior AR Accountant for follow-up and collections action
• Reconcile payment receipts against invoices issued and promptly resolve any discrepancies with the support of the Senior AR Accountant
• Maintain organized records of all payment activity, remittances, and payer correspondence
• Maintain complete and organized AR files including invoices, backup documentation, payment records, and payer communications
• Ensure all billing and collections activity is documented in the accounting system accurately and on time
• File and organize AR documentation in accordance with the department's recordkeeping and retention standards
• Assist with preparation of AR schedules, aging reports, and supporting documentation for month-end close and audit requests
• Support month-end close by ensuring all invoices for the period are issued, recorded, and submitted by established deadlines
• Assist with AR aging review and reconciliation of the AR subledger to the general ledger
• Prepare standard AR reports and schedules as directed by the Senior AR Accountant or Controller
• Respond promptly to close and audit requests, providing documentation and information as needed
• Actively receive and apply feedback and coaching from the Senior AR Accountant to strengthen billing accuracy and process adherence
• Maintain familiarity with current AR SOPs, billing procedures, and policy updates as issued by the Compliance Accountant
• Participate in AR process improvement discussions and share observations about recurring challenges or workflow inefficiencies
• Collaborate with colleagues across the Finance & Accounting team to support departmental goals and a culture of accuracy and accountability

Qualifications/Skills: Required

• 24 years of accounts receivable or general accounting experience
• Working knowledge of AR processes and invoicing best practices
• Experience with accounting software (e.g., NetSuite, Sage Intacct, QuickBooks)
• Proficiency in Microsoft Excel and standard office software
• Ability to learn billing portals and financial systems quickly
• Exceptional attention to detail and commitment to invoicing accuracy
• Strong organizational skills and ability to manage multiple billing deadlines simultaneously
• Dependable, accountable, and collaborative team player
• Open to mentorship and actively committed to professional growth
• Clear written and verbal communication skills for internal and external correspondence
• Genuine connection to the mission of Woodcraft Rangers and the communities it serves

Preferred:

• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field
• Experience with government, school district, or grant-funded billing
• Nonprofit accounting experience

Physical Demands:

• Frequent sitting and use of computer workstation during working hours
• The ability to travel across the Greater Los Angeles area, using either a car or public transportation, as needed
• Regular use of hands for various tasks, such as operating a computer and handling objects, is essential
• Must be able to occasionally lift/move up to 20 pounds
• Reasonable accommodation is available for individuals with disabilities

Work Environment:

• Regular exposure to computer monitors during work
• The typical noise level of a standard work environment
• Stable internet access is required for effective work-from-home performance

Woodcraft Rangers provides equal employment opportunities to all qualified applicants without discrimination with regard to race, religious belief, color, sex, sex stereotype, pregnancy, childbirth or related medical conditions (including breastfeeding), age, national origin, ancestry, sexual orientation, gender identification and expression, transgender status, transitioning status, physical or mental disability, medical condition, genetic characteristics, genetic information, family care, marital status, enrollment in any public assistance program, status as military, a veteran or qualified disabled veteran, status as an unpaid intern or volunteer, or any other classification protected by law. We also prohibit discrimination