Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to support onsite operations in Columbus, Ohio. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment and can keep administrative processes organized, accurate, and up to date. The role will provide essential coordination across reporting, documentation, and onboarding activities to help maintain smooth day-to-day operations.

Responsibilities:

• Prepare and maintain daily operational reports, ensuring information is complete, accurate, and submitted on time.

• Enter, update, and verify data in company records and tracking systems with a high level of accuracy.

• Organize, file, and retrieve administrative documents so project and contractor information remains easy to access.

• Coordinate onboarding tasks for contractors, including collecting required paperwork and confirming documentation is properly recorded.

• Provide onsite administrative support to help keep office activities and project-related communications running efficiently.

• Monitor records for completeness and follow up on missing or inconsistent information as needed.

• Assist with document control and administrative workflows related to site operations and contractor activity.

• Experience providing administrative support in an office, site, or project-based environment.

• Strong data entry skills with close attention to detail and accuracy.

• Ability to manage filing systems and maintain organized records and documentation.

• Proficiency with general computer applications and administrative software tools.

• Effective communication skills and the ability to interact professionally with contractors and internal teams.

• Strong time management skills with the ability to handle multiple tasks and meet deadlines.

• Comfortable working fully onsite.