Office Administrator
Day Wireless Systems
Position Overview: The Office Administrator plays a critical role in providing administrative support to our Service Center or Department, encompassing essential tasks such as billing, collections, robust customer service, purchasing, report generation, analysis, inventory control, payroll updates, and overseeing shipping/receiving operations. Duties may vary based on specific department needs and service locations. Roles & Responsibilities: * Maintain exceptional organizational skills and multitask effectively under pressure, always maintaining a positive and professional demeanor. * Assist in time entry, including managing prevailing wage rates and preparing intent and affidavits. * Professionally manage incoming calls, ensuring excellent customer service with every interaction. * Provide comprehensive administrative support, including preparing documents, accurate data entry, and creating presentations. * Ensure precise and efficient data entry for payroll hours, billable hours, product/service orders, sales, work orders, purchases, and invoices. * Manage petty cash and reconcile billable hours against payroll hours (work in progress reports). * Analyze and resolve issues from various reports related to sales, purchases, expenses, customer accounts, invoicing, and inventory. * Order, manage, and maintain inventory of parts, office supplies, and other necessary items. * Review and process subcontracts and customer purchase orders to initiate new jobs. * Handle incoming and outgoing shipments, directing them to the appropriate departments or shipping via designated carriers. * Assist with filing and perform other miscellaneous duties as required. Education and/or Experience: * High School diploma or equivalent (GED) required; preference given to candidates with one year of related experience and/or training. * Previous experience in dispatching, office management, bookkeeping, collections, or billing is advantageous. * Familiarity with NetSuite and Paycom software systems is beneficial. Licenses, Certifications: * Valid driver license and insurance. Company Overview: Day Wireless Systems is the largest full-service wireless integrator in the West. We provide design, construction, licensing, sales, service, rentals, installation, and maintenance for a wide range of wireless voice, data, and video applications. Founded in 1969, today we have 30 locations and 400+ employees in California, Oregon, Washington, Idaho, Wyoming, and Utah. Day Wireless employees enjoy the opportunity to grow and transfer within our many locations and business divisions. Disclaimer: Day Management Corporation is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Office Administrator in Portland, OR vacancy
- ...Primary Functions: We are currently seeking a reliable and innovative office administrator to become a member of our team. The candidate must be an effective communicator with excellent people skills who will perform administrative duties such as general office related...SuggestedFull timeWork experience placementWork at officeFlexible hours
Professional Moving & Storage
Portland, OR13 hours ago - ...position, we encourage you to apply. ABOUT THE ROLE The successful candidate will provide administrative and operational support for our Portland and Seattle offices. Due to the nature of this role, this position will be performed primarily onsite in the office....SuggestedFull timeFor contractorsWork at officeLocal areaWeekend workAfternoon shift
Cannondesign
Portland, OR13 hours ago - ...Job Description Job Description ABOUT THIS JOB We are seeking a highly skilled and experienced Office Systems Administrator to manage and maintain our IT infrastructure, ensuring optimal performance, security, and reliability. This role involves overseeing hardware...SuggestedWork at officeFlexible hours
Trend Capital Holdings, Inc.
Vancouver, WA13 days ago $18 - $19 per hour
...Now hiring for a Office Administrator Location: Portland, OR Pay Rate: Pay Rate: $18.00 - $19.00 per hour The Office MVP We've Been Waiting For In Portland, we're looking for a Office Administrator who knows how to get things done with a smile. You'll balance...SuggestedHourly payWeekly payFor contractorsWork at officeLocal areaImmediate startStaffmark Group
Portland, OR4 days ago- ...Job Description Position Summary We are seeking a motivated and organized Office Assistant to support daily office operations, administrative functions, and accounting processes. This individual will serve as the front-facing point of contact for the office while...SuggestedFor subcontractorWork at office
Insight Global
Vancouver, WA1 day ago - ...Service Center Vancouver - Hazel Dell Job Summary Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary...Weekly payWork at officeImmediate start
Caliber
Vancouver, WA2 days ago $22 - $32 per hour
...OFFICE ADMINISTRATOR Full-Time | Fairview, OR Iron Horse LLC ABOUT US Iron Horse LLC is a growing, woman-owned pipeline rehabilitation company based in Fairview, OR. With a team of 40 dedicated employees in Oregon and Arizona, we deliver trenchless solutions...Full timeFor contractorsWork at officeIron Horse LLC
Fairview, OR1 day ago$45k - $60k
...Office Administrator The Office Administrator provides essential administrative and operational support to ensure the smooth functioning of the field office. Reporting to the field office manager this role works closely with the project team, including the Field Office...Full timeFor subcontractorWork at officeHoffman Corporation
Portland, OR3 days ago- ...Your role Are you incredibly organized with an eye for detail? Are you a skilled multitasker? We're looking for an Office Administrator to: • support the branch management team administratively • assist with resolving client issues • communicate and implement...Work at officeFlexible hours
UBS
Lake Oswego, OR4 days ago $50k - $55k
...Office Administrator Trillium has an immediate opening for an Office Administrator in Portland, OR! This Direct-Hire opportunity is seeking individuals with commercial customer service experience to work as an Administrator within the Industrial Service department. Duties...Work at officeImmediate startMonday to FridayTrillium Staffing
Portland, OR2 days ago$17.13 - $24.28 per hour
...Area Office Administrator I Summary: This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner. Essential Duties: Written and Verbal Communication Answer correspondence,...Hourly payWork at office- Hoffman Construction Company is seeking an Office Administrator to provide essential administrative and operational support for the Portland field office. This on-site role reports to the Field Office Manager and collaborates with the project team to coordinate documentation...Work at office
- ...multitasker? Responsibilities Support the branch management team administratively Assist with resolving client issues Communicate and... ...registration for all registered employees Coordinate and plan branch office business meetings and various activities Job Type Full Time...Full timeWork at office
- ## East Clark County, WA - Area Office Administrator IApplyremote type: Not Remotelocations: Vancouver, WAtime type: Part timeposted on: Posted Todayjob requisition id: JR105512***If you are currently on Young Life staff, please do not apply through this external jobs...Hourly payWork at office
$22 - $24 per hour
With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents... ..., visit Job Description Associa is looking for an Office Administrator to join our team. The Office Administrator is a highly visible...For contractorsWork at officeWorldwide- The Office Administrator supports the day-to-day operations of Oregon Life Sciences by managing external and internal contact coordination, membership and vendor invoice administration (QuickBooks and Novi CRM), check-processing logistics, and general office and event...Contract workWork at officeImmediate start
- ...gain new experiences, and build a career with unlimited horizons. PURPOSE Responsible for performing a variety of general administrative and office operations support activities. ESSENTIAL DUTIES AND RESPONSIBILITIES May serve as office receptionist. Greets visitors, determines...Work at office
- Aprio, a Top 20 CPA and advisory firm, seeks a Seasonal Office Support Administrator for our Lake Oswego office during the fall season. In-office role focused on electronic document management, reception tasks, and administrative support for tax professionals. You will...Seasonal workWork at office
- Trend Capital Holdings, Inc. is seeking an Office Systems Administrator to manage and maintain IT infrastructure, ensuring performance, security, and reliability. This role covers hardware, software, networks, and cloud services, with hands-on support for users. You will...Work at officeFlexible hours
- Trend Capital is seeking an Office Systems Administrator to manage IT infrastructure, ensuring security, reliability, and performance in an in-office role. You will oversee assets, accounts, devices, and support for staff, while collaborating with vendors on IT projects...Work at officeFlexible hours
$26 - $31 per hour
...Stillwater Sciences seeks a highly accountable, organized Office Administrator to coordinate day-to-day operations in our 12-person office, located in Portland. This position is part-time (20 hours/week), requiring 5 days/week in office from 10am-2:30pm each day . A...Hourly payFull timePart timeFor contractorsWork experience placementWork at officeStillwater Sciences
Portland, OR13 hours ago- Trend, Inc. is seeking an Office Systems Administrator to manage IT infrastructure, including hardware, software, networks, and cloud services, while providing user support. The role emphasizes security, reliability, and proactive maintenance in a collaborative environment...Work at office
$22 - $24 per hour
A community management company is seeking an Office Administrator in Beaverton, Oregon. This role is pivotal in engaging with homeowners and assisting with day-to-day office operations including scheduling, member services, and compliance. Requirements include over 3 years...Hourly payWork at office- Trend is seeking an Office Administrator to enhance the efficiency of our Vancouver, WA workplace. This full-time position focuses on administrative support across departments, acting as a contact point for visitors and ensuring the office runs smoothly. The ideal candidate...Full timeWork at office
- Hoffman Construction is seeking an Office Administrator for the Portland, OR field office. The role provides essential administrative support to project teams, coordinates documentation, and ensures efficient daily operations on site. The position requires a high school...Work at office
$58k
We are a dynamic Vancouver real estate brokerage seeking a highly organized and proactive Office Administrator to support the day‑to‑day operations of our office. This position is integral to keeping our business running smoothly, ensuring that administrative systems,...Full timeContract workWork at officeMonday to Friday- ...and advisory firm that Accounts for Anything. Aprio has 40 U.S. office locations, as well as international office locations and more... ..., fast-growing firm looking for a Seasonal Office Support Administrator to join their dynamic team.This role has a strong focus on electronic...Full timeTemporary workSeasonal workWork at officeLocal areaRemote workMonday to FridayFlexible hours
- STN Real Estate in Vancouver seeks an organized and proactive Office Administrator to support daily office operations. You will ensure administrative systems, processes, and team support functions run efficiently in a fast-paced real estate environment. The role offers...Full timeWork at officeWeekday work
$22 - $32 per hour
Iron Horse LLC in Fairview, OR is seeking a dependable Office Administrator to manage daily operations, including Accounts Payable and DOT compliance. The ideal candidate will have 2-5 years of office experience, strong QuickBooks skills, and excellent organizational abilities...Hourly payFull timeWork at office$19.85 per hour
...Are you looking to join a stable and growing company? A well-known logistics company in North Portland is looking to add an Office Associate to their team! This is a great long-term, temporary position, that allows you to join a fast-paced and relaxed team that values...Temporary workWork at officeMonday to FridayFlexible hoursLaborWorks
Portland, OR1 day ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Office Administrator. Be the first to apply!
Related searches
- medical office assistant work from home Portland, OR
- office assistant typing Portland, OR
- general clerk Portland, OR
- clerical office assistant Portland, OR
- office assistant Portland, OR
- office administrator accounting Portland, OR
- general office assistant Portland, OR
- office worker Portland, OR
- office administrative assistant Portland, OR
- clerical worker Portland, OR