AP Specialist

We are hiring for a longstanding, privately-owned regional distributor serving commercial and residential construction markets. With a history spanning over 100 years and multiple locations across the U.S., we are experiencing growth and recently acquired a subsidiary, prompting the need for an Accounts Payable Clerk. Work location: Onsite in New York, NY 10010 (will eventually be hybrid 3-4 days) Position Summary Reporting to the Corporate Controller, the Accounts Payable Clerk will play an integral role in supporting the company's accounts payable operations. This individual will collaborate closely with accounting, purchasing, accounts receivable, and other internal business partners to ensure accurate and timely processing of vendor payments while helping maintain efficient financial operations. Key Responsibilities Process and enter vendor invoices accurately and in a timely manner. Monitor outstanding purchase orders and assist with invoice matching. Support weekly payment processing, including ACH, wire transfers, and check runs. Maintain vendor records, including payment instructions and contact information. Record prepayments and other time-sensitive transactions. Post transactions to accounting records and maintain accurate documentation. Monitor vendor accounts and ensure payments are current. Reconcile accounts payable balances and bank activity. Investigate and resolve invoice discrepancies and vendor inquiries. Assist with month-end close activities. Provide documentation and support for internal and external audits. Ensure expenses are coded accurately to the appropriate departments and accounts. Reconcile employee travel and expense activity. Document and improve accounting procedures and processes. Assist with special projects and other accounting responsibilities as needed. Qualifications 2-4 years of accounts payable or general accounting experience. Bachelor's degree in Accounting, Finance, or a related field preferred. Experience performing bank reconciliations. Experience with travel and expense management systems is preferred. Advanced Microsoft Excel skills. Experience working within an ERP system is a plus. Ideal Candidate Demonstrates a proactive, hands-on approach with strong attention to detail. Excellent analytical, problem-solving, and organizational skills. Able to manage multiple priorities while meeting deadlines. Strong communication skills and ability to collaborate across departments. Process improvement mindset with an interest in increasing efficiency and automation. Adaptable, dependable, and comfortable working in a fast-paced environment. High level of professionalism, integrity d (sitting, standing, walking, lifting). #J-18808-Ljbffr