Executive Assistant

Description

At Infoblox every breakthrough begins with a bold what if.

What if your ideas could ignite global innovation

What if your curiosity could redefine the future

We invite you to step into the next exciting chapter of your career journey. Bring your creativity drive your daring spirit and feel what its like to thrive on a team big enough to make an impact yet small enough to make a difference. Our cloud-first networking and security solutions already protect 70% of the Fortune 500 and were looking for creative thinkers ready to push that influence even further. Join us and discover how far your bold what if can take the world your community and your career.

How we empower our people is extraordinary: were recognized as a Glassdoor Best Place to Work 2025 Great Place to Work-Certified in five countries and honored by Cigna as a Healthy Workforce honors for three consecutive years; and what we build is world class: named CybersecAsias Best in Critical Infrastructure 2024 clear evidence that when first-class technology meets empowered talent remarkable careers take shape. So what if the next big idea and the next great career story comes from you Become the force that turns every what if into whats next.

In a world where you can be anything Be Infoblox.

Executive Assistant

We have an opportunity for an Executive Assistant to join our COO organization based anywhere on the West Coast (Pacific Time) reporting to the SVP & this pivotal role you will provide high-trust proactive support to multiple senior leaders while creating the clarity organization and momentum required to advance priorities across Finance Procurement IT and Business Operations. You will own complex travel and meeting coordination manage schedules across time zones prepare leaders for important engagements and ensure decisions and commitments move forward. Success in this role requires a strong sense of urgency sound judgment exceptional discretion and the ability to balance warmth and professionalism in every interaction. You will partner closely with executive leaders chiefs of staff other executive assistants and cross-functional stakeholders. You will also use Microsoft 365 automation analytics and approved AI-enabled productivity tools to improve administrative workflows while applying human review confidentiality and responsible-use practices.

Be a Contributor What Youll Do

• Manage complex executive calendars across multiple time zones prioritizing strategic commitments travel preparation time and competing requests
• Coordinate domestic and international travel end to end including itineraries accommodations meeting logistics expenses contingency planning and timely support when travel issues arise
• Schedule and coordinate executive meetings leadership forums offsites and special events using sound judgment to assess priorities and communicate changes
• Prepare agendas presentations briefing materials talking points and other executive-ready content; attend meetings as needed and capture decisions action items and follow-ups
• Monitor commitments deadlines and risks across Finance Procurement IT and Business Operations escalating changes that may affect executive priorities
• Coordinate across multiple senior leaders and their support teams building strong relationships with other executive assistants to align schedules coverage and operating rhythms
• Serve as a trusted point of contact for internal and external stakeholders protecting confidential information and representing leaders with professionalism and discretion
• Manage expense reporting records distribution lists contacts files and other administrative workflows accurately and in accordance with company practices and information-security requirements
• Support operating reviews budget discussions procurement decisions transformation initiatives and other COO organization priorities through strong follow-through and coordination
• Identify and implement practical improvements using Microsoft 365 automation reporting templates and approved AI-enabled tools to increase executive readiness and administrative efficiency

Be Prepared What You Bring

• 5 years of experience supporting senior executives C-suite leaders or equivalent leaders in a fast-paced organization; experience supporting multiple leaders is highly valued
• Demonstrated expertise in complex calendar management domestic and international travel executive meeting coordination expense management and confidential communications
• Strong ability to prioritize competing requests juggle multiple workstreams anticipate needs and maintain a consistent sense of urgency during working hours
• Excellent written and verbal communication skills including editing proofreading presentation preparation and the ability to communicate difficult messages with tact
• Advanced proficiency with Microsoft Outlook Teams Word Excel PowerPoint SharePoint and OneDrive; familiarity with travel and expense systems is helpful
• Practical experience using AI-enabled productivity tools or large language models for research summarization drafting organization analytics or workflow improvement
• Sound judgment regarding accuracy privacy confidential information and when to apply human review to AI-generated content
• Strong relationship-building skills and the ability to collaborate effectively with executive assistants chiefs of staff leaders and stakeholders across geographies and functions
• High emotional intelligence discretion adaptability and the ability to balance a personable style with polished executive presence
• Experience in enterprise technology or a similarly fast-paced environment is preferred; post-secondary education in business administration communications office administration or a related field is an asset

Be Successful Your Path

First 90 Days: Immerse in our culture connect with mentors (Blox Buddies) and map the systems and meet with key stakeholders that rely on your work. Discuss and create short/long-term goals.

Six Months:

• Establish a trusted operating rhythm with senior leaders including calendar travel meeting preparation communication and follow-up practices
• Build effective working relationships with key stakeholders across Finance Procurement IT and Business Operations
• Demonstrate consistent ownership of action tracking meeting logistics confidential information and time-sensitive requests
• Introduce practical improvements to recurring administrative workflows using Microsoft 365 automation reporting and approved AI-enabled tools

One Year:

• Operate as a proactive strategic partner who anticipates executive needs and protects time for the highest-impact priorities
• Improve visibility and follow-through across COO organization commitments decisions and cross-functional initiatives
• Establish scalable well-documented processes for calendar management travel communications meetings reporting and information organization
• Demonstrate measurable gains in administrative efficiency stakeholder responsiveness executive readiness and action-item completion

Belong Your Community

Our culture thrives on inclusion rewarding the bold ideas curiosity and creativity that move Infoblox a community where every voice counts continuous learning is the norm. So whether you code create sell or care for customers youll grow and belong here.

Be Rewarded Benefits That Help You Grow Thrive Belong

• Comprehensive health coverage generous PTO and flexible work options
• Learning opportunities career-mobility programs and leadership workshops
• Sixteen paid volunteer hours each year global employee resource groups and a No Jerks policy that keeps collaboration healthy
• Modern offices with EV charging healthy snacks plus hackathons game nights and culture celebrations
• Charitable Giving Program supported by Company Match
• We practice pay transparency and reward performance. Offers reflect role location internal equity experience skills education and certifications. Base salary for this position: $85800 $126500 plus corporate bonus potential

Ready to Be the Difference

Infoblox is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race color religion gender sexual orientation national origin genetic information age disability veteran status or any other legally protected basis

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Required Experience:

IC