HR Generalist I

Sea Mar Community Health Centers, a Federally Qualified Health Center (FQHC) founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State. Sea Mar proudly serves all persons without regard to race, ethnicity, immigration status, gender, or sexual orientation, and regardless of ability to pay for services. Sea Mar's network of services includes more than 90 medical, dental, and behavioral health clinics and a wide variety of nutritional, social, and educational services. We are recruiting for the following position: Sea Mar is a mandatory COVID-19 and flu vaccine organization. Position Summary Under the supervision of the HR Manager, the Human Resources Generalist I is responsible for the administrative support of day-to-day human resource operations. Duties and Responsibilities As a mission-driven organization, the core values of, and the services offered at Sea Mar are based on the belief that everyone deserves to be respectfully treated in a way that preserves dignity and enhances self-worth. Sea Mar is an advocate for its clients and aims to achieve industry-leading, client-centered, culturally-aware services. Understanding and empathizing with client needs Surpassing client expectations Demonstrating a high level of integrity Exhibiting compassion and commitment Advocating for social justice Taking pride in individual work as well as that of the team Continually learning to stay current with industry standards, best practices and technology As a Sea Mar employee, the individual in this position commits to adherence to these values to their utmost ability and endeavors to strengthen and embody this mission daily. Job Description The expectation is that the back-up is trained on each of these tasks so they can assist when the lead for the task is out of the office or consumed with a large project. Performs a wide range of duties relative to the accurate and timely creation, maintenance, and processing of personnel records and reports. Processes new hire packets and payroll authorizations in a timely manner. Performs HRIS and SharePoint data entry including, but not limited to: new hire entry, compensation and employment changes, training and compliance documentation. Prepares and publishes job postings, both internally and externally, along union contract guidelines. Provides clerical and operational support including, but not limited to running background check verifications, following up with managers regarding missing or incomplete paperwork, assisting with new employee orientation, and preparing employee badges. Responds to verification of employment status. Assists employees and supervisors with basic interpretation of HR policies and procedures. Responsible for the creation and maintenance of all personnel files, both active and inactive. This includes, but is not limited to: creation of physical file for new hires, filing of incoming paperwork into appropriate sections of the file for easy of identification, appropriate removal of terminated employee files, annual preparation of inactive employee files for archival. Works on the collection and reporting in HRIS of compliance-related personnel documents such as orientation and training paperwork, annual staff appraisals, probationary and annual competency tests, CPR certifications, etc. Monitors and maintains HR email inbox. Assists with regular file audits for compliance purposes. Follows up with management staff as needed for file completeness. Performs general office clerical duties such as basic data entry into the HRIS system, answering phones, preparing materials for new employee orientation, and opening and distributing mail. Creates and prints employee badges. Maintains inventory of basic office supplies for personnel file management and general use of human resources department. Coordinates Sea Mar’s volunteer program: maintains volunteer database, corresponds with prospective volunteers, and works with management staff to place volunteers at Sea Mar sites. Interacts with and supplies information to employees, management staff, and public and private agencies as appropriate and within Sea Mar policy and legal guidelines. Maintains high standards of confidentiality of all employee records and information. Other duties as assigned. Conditions of Employment This applicant must navigate initial hire screenings including a background check conducted internally through Sea Mar’s human resources department. The new employee shall sign and date the job description to affirm the validity of the information herein and to signify compliance with the conditions of employment; they must sign an oath of permanent confidentiality covering all patient related information as well. The employee must adhere to the Sea Mar Employee Health Screening and Infection Control policies. Qualifications Excellent communication, both written and verbal, and people skills. Aptitude in problem solving and critical thinking skills. Understanding of general human resources policies and procedures. Desire to work as a team with a results driven approach. High ethical standards, confidentiality, and cultural competence. Demonstrated competence with HRIS systems, MS Office applications, and SharePoint. Bilingual English/Spanish preferred. Education and Experience Certificates, Licenses, and Registrations High School Diploma or equivalent required, plus one year of office/clerical support experience, preferably in a HR setting. Associate’s degree preferred. PHR/SPHR or SHRM-CP/SHRM-SCP preferred, but not required. Valid State Driver’s License. Additional Requirements Pre-hire and annual employee health screening required. Annual influenza vaccine required. Only exception is for employees with a medical or religious exemption approved by Administration. Employees with an approved medical or religious exemption must wear a mask at all time during the flu season. TB testing annually required. Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, photocopiers, fax machines, and telephones. The noise level in the work environment is typically moderate to loud. The employee may be required to share work space with other employees. Adequate lighting and equipment are available to the employee. Use of ergonomic office furniture will be used when appropriate. This is a full time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional evening and weekend work may be required as job duties demand. Little to no travel is expected for this position. Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this position, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision and the ability to adjust focus. This would require the ability to lift files (not to exceed 50 lbs.), open filing cabinets and bend or stand as necessary. Hourly - Hourly Plan, 24.00 USD Hourly What We Offer Sea Mar offers talented and motivated people the opportunity to work in a dynamic and growing community health organization. Working at Sea Mar Community Health Centers is more than just a job, it’s a fulfilling career with opportunity for advancement. The fringe benefits surpass most companies. Medical Dental Vision Prescription coverage Life Insurance Long Term Disability EAP (Employee Assistance Program) Paid-time-off starting at 24 days per year + 10 paid Holidays We also offer 401(k)/Retirement options and an exciting opportunity to work in a culturally diverse environment. Sea Mar is an equal opportunity employer. Sea Mar Community Health Centers, founded in 1978, is a community-based organization committed to providing quality, comprehensive health, human, housing, educational and cultural services to diverse communities, specializing in service to Latinos in Washington State. Sea Mar proudly serves all persons regardless of their ability to pay for services. Sea Mar's network of services includes more than 90 clinics. #J-18808-Ljbffr 002 Sea Mar Community Health Center