Secretary (OA)

Job Title

Secretary (OA)

Duties

Major duties include, but are not limited to:

• Utilize various office automation equipment and software to prepare correspondence, documents and reports.
• Type final format from written material and brief instructions correspondence, narrative and tabulated reports, travel documents, personnel actions in computer terminal.
• Proofread completed work for accuracy in spelling, grammatical construction, punctuation, and checks to assure presence of necessary enclosures.
• Keep calendar and schedules appointments and meetings up-to-date.
• Receive telephone calls and visitors, discreetly screening nature of call in order to determine those that should be referred to the supervisor or can be diverted to other contacts.
• Primary point of contact for internal and external customers.
• Remind supervisor of appointments and provides pertinent information or material as needed in regard to appointments or meetings.
• Make arrangements for conference/meetings and ensures appropriate individuals are notified.
• Provide information, resolves routine administrative issues, and routes inquiries.
• Assist with travel orders/vouchers; and property accountability.
• Ensure compliance with VA formatting, policies, and administrative requirements, maintains office files, forms, and reference materials, updates organizational documents.
• Make commitments for supervisor's participation in various activities from knowledge of previous commitments and supervisor's interest.

Work Schedule: Monday - Friday 8:00am - 4:30pm

Telework: Not Authorized

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA)/ PD043250

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized